Executive Assistant to the Chief Executive Officer

We are seeking an exceptional Executive Assistant to provide high-level support to the Chief Executive Officer and the Office of the Chief Executive Officer (OCEO). This is a pivotal role for someone who brings sound judgement, initiative, resilience and a strong work ethic, and who can be relied upon to deliver with consistency, professionalism and attention to detail.

In this role, you will be at the centre of a energetic executive environment, managing the CEO's diary and email flow, coordinating briefings and meeting materials, overseeing executive tasks and information requests, and supporting the smooth operation of internal and external meetings. You will work closely with senior executive offices across the Department and government, and build strong relationships with a wide range of internal and external stakeholders.

Required

Working closely with the OCEO team and senior executive's offices across the Department and government, the Executive Assistant will also be required to:

- Promote and maintain strong relationships within the VSBA, across the Department, and with external stakeholders
- Provide guidance and advice to and on behalf of the VSBA
- Work collaboratively with the Manager and the OCEO team to ensure the CEO and VSBA executive team are effectively supported.

We are looking for someone who is proactive, highly organised and calm under pressure. You will be a natural problem solver with the ability to anticipate needs, manage competing priorities and exercise excellent judgement in a sensitive and fast-moving environment. Just as importantly,



you will be a collaborative team member who is committed to supporting others and contributing positively to a small, high-performing team.

About You

You will bring

- proven experience providing high-level executive support to a senior executive, ideally in a government or similarly complex environment
- exceptional organisational skills and the ability to manage multiple priorities with accuracy and discretion
- strong interpersonal and communication skills, with the ability to engage confidently with a broad range of stakeholders
- resilience, initiative and a consistent, dependable approach to your work
- excellent judgement, strong attention to detail and a commitment to delivering high-quality outcomes
- the ability to work independently while also contributing effectively as part of a close-knit team
- proven capability in innovative thinking and problem-solving

Why join us? This is a rewarding opportunity to play an important role at the centre of executive support, where your contribution will be valued and your work will make a genuine difference. You will join a qualified and supportive team that works closely together, takes pride in delivering high-quality outcomes, and values reliability, collaboration and initiative. In this role, you will have the chance to build strong relationships, work closely with senior leaders, and be part of a fast-moving and dynamic environment.





If you are someone who takes pride in delivering consistently high standards, brings energy and initiative to your work, and is motivated by making a meaningful impact, we would love to hear from you.

Further Details And How To Apply

Applications must include a current CV, cover letter and responses to the selection criteria. Shortlisted applicants will be asked to provide at least 2 professional referees. Please note, only shortlisted candidates will be contacted.

If you have any further queries, please contact Philippa Hastie, Manager, Office of the Chief Executive Officer, Victorian School Building Authority - [email protected] For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Applications close 11.59pm 30 October 2026.

📌 Executive Assistant (Melbourne)
🏢 Department Of Education
📍 Melbourne