Executive Assistant - Mayor

Requisition Number: 1341

Salary Range: $79,898.21 - $94,452.29 per annum

Position Type: Full-Time Permanent

Location: Council Chambers, 119-145 Spence Street, Cairns

Application Close Date: Thursday, 15 October 2026 at 11.30pm AEST

Are you a highly organised professional who thrives in a fast-paced environment and enjoys building strong relationships with a diverse range of stakeholders?

We are seeking an experienced and proactive Executive Assistant to the Mayor to provide high-level executive and administrative support to the Mayor.

What we’re looking for:

We’re looking for a highly organised and professional executive support professional with a Certificate IV in Business/Administration or equivalent experience, who thrives in a fast-paced environment and can confidently manage competing priorities. You will bring experience providing high-level administrative and coordination support to senior leaders, strong organisational and time management skills, an ability to work within legislative and governance frameworks, and excellent written and verbal communication skills that enable you to build effective relationships with a diverse range of stakeholders.

What you’ll be doing:

- As the primary point of contact for the Office of the Mayor, present a qualified and positive image of Council when responding to sensitive or confidential matters, exercising tact, respect, diplomacy and sound ethical judgement.
- Manage, coordinate and provide administrative support to the Mayor, including oversight of engagement schedules, diaries, travel, conferences, meetings, events and forums.
- Monitor the Mayor EA inbox daily to ensure timely awareness of critical correspondence, proactively identifying items requiring escalation, delegation,



or scheduling and ensure they are routed to the appropriate person or incorporated into the Mayor’s workflow.
- Support governance and meeting processes, including providing agenda and minute support as required and maintaining accurate records of decisions and actions.
- Provide administrative support to the Mayor for official events. Record inquiries, facilitate meaningful interactions, and oversee appropriate follow-up actions to maintain effective communication and stakeholder relations.

Some benefits we offer:

- Achieve work / life balance with flexible working arrangements
- Fitness Passport - subsidised health and well-being memberships (gym/swimming pool)
- Recharge with up to 5 weeks annual leave
- Up to 3 weeks personal leave
- Cherish family time with up to 14 weeks paid parental leave
- Grow personally and professionally with learning and development opportunities
- Salary sacrifice opportunities

We are committed to:

- Fostering a collaborative and inclusive work environment
- Embracing innovation and continuous improvement
- Cultivating a culture of professional growth and support

Now we want to hear about YOU!

Applications MUST be submitted online through the 'Apply' button and include a Cover Letter addressing the selection criteria and Resume outlining previous academic and work experience and if requested include attachments of the relevant qualifications and licenses, relating to the role.

For further information about this role please download the Position Description which includes the Key Duties, Responsibilities and Selection Criteria.

Council’s Recruitment Team can be contacted via:

Phone: (07) 4044 3310

Email: [email protected]

Website: Employment at Council | Cairns Regional Council

📌 Executive Assistant - Mayor (Cairns)
🏢 Cairns Regional Council
📍 Cairns