The Catholic Archdiocese of Melbourne is seeking an experienced and highly organised Legal Administrator to provide critical administrative support to our Legal Department. This role offers a unique opportunity to work alongside a collaborative team of legal professionals while contributing to the work and mission of the Archdiocese.

Reporting to the General Counsel, you will provide administrative support across a diverse range of legal matters, including governance, property, trusts, litigation and contracts. This is a role for an individual who demonstrates exceptional professionalism, discretion and attention to detail, particularly when handling sensitive and confidential information.

Key Responsibilities

Legal Administration

- Manage diaries and coordinate meetings for the General Counsel and Legal Team.
- Monitor and triage shared email correspondence.
- Prepare correspondence, reports and legal documentation.
- Manage high-volume invoicing and billing administration.
- Maintain electronic records and legal files.
- Work collaboratively with internal stakeholders and external partners to improve and maintain administrative and records management systems.
- Request and collate documentation from internal and external sources.
- Assist with the preparation of draft responses using approved templates and processes
- Upload information and maintain accurate records within relevant systems.
- Generate reports and track requests and outcomes.

About You To be successful in this role, you will bring:

- Experience in an administrative, legal administration, claims management or similar support role.




- Strong organisational skills with the ability to manage multiple priorities and competing deadlines.
- Proven experience handling confidential and sensitive information with discretion.
- Excellent written and verbal communication skills.
- High attention to detail and commitment to accuracy.
- Strong interpersonal skills and the ability to build effective working relationships with a diverse range of stakeholders.
- Intermediate Microsoft Office skills, particularly Word, Excel and PowerPoint.
- Confidence learning and working with new systems and databases.
- A collaborative, proactive and professional approach.

Essential Requirements

- National Police Check (or willingness to obtain).
- Valid Working with Children Check.
- Ability to manage sensitive and confidential information with discretion and integrity.
- Commitment to maintaining respectful, safe and professional workplace relationships.

Why Join Us?

- Meaningful work that contributes to the mission and service of the Church.
- Supportive and collaborative team workplace.
- Opportunity to work closely with experienced legal professionals.
- Diverse and engaging role with exposure across a broad range of legal practice areas.
- Convenient East Melbourne location.

Apply Now

If you are a highly organised administrator who thrives in a professional environment and can handle sensitive information with care and integrity, we encourage you to apply.

To apply, please submit your resume and cover letter outlining your suitability for the position by clicking "Apply Now".

📌 Legal Administration Officer (Melbourne)
🏢 Catholic Archdiocese Of Melbourne
📍 Melbourne