Office Administrator | Operations & Team Support

Keep the office running. Support the team. Make things happen.

About the Role The Office Administrator provides high-quality administrative, project and office support to Xenith’s Queensland team, ensuring the Brisbane office operates smoothly, professionally and efficiently.

Working closely with our technical and corporate teams, you’ll play an important role in supporting project delivery, maintaining accurate records and financial administration, coordinating travel and meetings, and keeping day-to-day office priorities organised and moving.

This is a part-time role working three days per week – Wednesday to Friday, 8:00am to 4:30pm.

Key Responsibilities

- Set up projects and maintain accurate project records, documentation and budget reconciliations.

- Run, review and distribute timesheet and expense reports for project teams.

- Prepare, format and maintain professional documents in line with Xenith standards.

- Coordinate meetings, room bookings, catering and associated logistics.

- Liaise professionally with internal teams, subcontractors, clients and other stakeholders.

- Manage reception, incoming calls, visitors, mail and courier requirements.

- Coordinate domestic and international travel, including flights, accommodation, car hire, visas and traveller profiles.

- Process accounts payable and employee reimbursements through Xero.

- Manage office supplies, stationery, kitchen provisions and other consumables.

- Support Health & Safety administration, including PPE,



uniforms and office compliance requirements.

- Provide general administrative and project support to help the team meet operational and client priorities.

- Proactively identify and resolve administrative issues to keep tasks, projects and office operations moving.

About You

You’ll be an organised, proactive and dependable administrator who takes ownership of their work and enjoys supporting a busy professional team.

- Previous experience in office administration, project administration or business support.

- Solid organisational and time-management skills with the ability to manage competing priorities.

- Excellent attention to detail, particularly across financial, reporting and administrative tasks.

- Confident communication skills and the ability to work effectively with multiple stakeholders.

- A professional, approachable and service-focused manner.

- Ability to take ownership, follow through and keep priorities moving without close supervision.

- Strong computer literacy and confidence using administrative systems, records and reporting tools.

- Experience with database and project management systems is desirable.

- Experience with Xero or similar accounting software is advantageous.

- Exposure to consulting, engineering, mining or project-based environments is highly regarded.

Why Join Xenith?

- Work in a supportive, high-performing and collaborative environment

- A culture that values people, integrity and excellence

- Varied role with real responsibility

- Exposure to technical teams and projects

📌 Office Administrator - Part-time (Brisbane)
🏢 Xenith Consulting
📍 Brisbane