We're looking for a highly organised Project Administrator who is confident working across multiple teams and thrives in a fast-moving project environment. You'll work closely with the Project Managers, project team, Accounts, HSE, and Workshop & Stores to keep project administration, documentation, support, and reporting on track. This is a workshop-based project prospect. It's a chance to join a long-term project in a growing industry, within the Henderson Marine and Defence precinct.
Key responsibilities
- Maintaining accurate project records, registers, spreadsheets, and databases
- Controlling document numbering and distribution
- Supporting the Project Managers and Managing Director with weekly and monthly reporting
- Liaising with Accounts and Procurement to support project activity
- Assisting with HSE audits and processing required reports and documentation
- Assisting with requests for client inspections
- Managing data entry and filing systems,
including ERP data entry for Project Managers
- Scheduling meetings, preparing agendas, and taking minutes
- Processing project delivery dockets
- Preparing, formatting, and maintaining project documentation, reports, and correspondence
About you
- Experience providing administration support in a project environment
- Previous experience using ERP systems
- Strong time management and organisational skills
- Excellent written and verbal communication skills
- Confidence using Microsoft Office, including Word, Excel, and PowerPoint
- The ability to work under pressure and meet deadlines
- A current Driver's Licence
- The ability to obtain a National Police Clearance
- Knowledge of, or exposure to, HSE or audit reporting (highly regarded)
- Formal qualifications in project administration or HSE (highly regarded)