Profectus is seeking an experienced Project Support Officer to join our team, supporting program delivery within the Defence space. You will provide project coordination, governance, reporting and information management support to a program delivery team, working with Project Managers, Systems Engineers, Integration Specialists and Program Assurance staff. The work covers maintaining project documentation and registers, coordinating boards and working groups, tracking risks, issues and actions, and preparing reports and briefs for governance forums.

Key Responsibilities

- Provide day to day project support and coordination to delivery teams across multiple capability streams
- Prepare and maintain project documentation, registers, briefing material and governance artefacts
- Coordinate meetings, workshops, boards and working groups, including agendas, minutes and action tracking
- Track and report on risks, issues, actions, decisions and dependencies
- Prepare reports, briefs, presentations and governance papers for senior Defence stakeholders
- Maintain project records, document control and configuration management in line with Defence records management policy
- Coordinate stakeholder inputs and consolidate information for governance and decision making
- Support planning, scheduling and tracking of delivery activities and milestones
- Support audits, reviews, Gate Reviews and assurance activities
- Liaise with ADF, APS and contracted personnel to progress delivery activities
- Contribute to continuous improvement of project support and governance processes

Required Experience

- Demonstrated experience in project support,



project coordination or program administration within a structured delivery environment
- Experience preparing and maintaining project documentation, registers and reporting artefacts
- Strong organisational and time management skills, with the ability to manage competing priorities
- Strong written and verbal communication skills, including preparation of briefs and meeting papers
- Demonstrated ability to engage with ADF, APS and Defence industry stakeholders
- Proficiency in Microsoft Office applications and Defence information management systems
- Ability to work effectively in a fast paced delivery environment

Desirable Experience

- Experience working within Defence or a comparable government capability management setting
- Familiarity with Defence governance processes and capability lifecycle management
- Experience supporting multi-project or program delivery environments
- Qualifications or training in project management, business administration or a related discipline
- Experience with Defence records and information management systems
- Exposure to command, control, communications or information system capability projects

Security Clearance Requirements

- Must be an Australian Citizen
- Must have a current AGSVA NV1 Security Clearance

Working Arrangements

- Onsite
- Canberra

Why Profectus

Profectus partners with government to deliver trusted capability across complex delivery programs. We take a long term, relationship driven approach, investing in our permanent staff and supporting their careers with us while contributing to outcomes of national importance.

📌 Project Support Officer (Canberra)
🏢 Profectus
📍 Canberra