THE ROLE The Sales & House and Land Coordinator provides administrative and operational support to the Sales team and manages the Group’s land and House & Land stock offering. The role works across BUILDXWISE, other builder partners and sales partners. It maintains accurate sales and stock information, coordinates House & Land packages, manages contracts and reporting, and supports each sale through contract execution and handover to the relevant builder.

WHAT YOU WILL OWN

Sales administration and reporting

- Maintain accurate Pipedrive, CRM and Monday.com records for sales, contracts, pricing, deposits, unconditional dates, allocations and stock.
- Maintain sales reporting, forecasts and weekly sales updates.
- Track contract progress, deposits and key sales milestones.
- Coordinate sales administration, agent and channel partner invoices, and commission reporting.

House & Land

- Maintain the master land and House & Land stock list, including availability, allocations, reservations, pricing and sold status.
- Prepare and maintain House & Land packages in line with the sales and product strategy set by the GM – Sales & Partnerships.
- Liaise with BXW and other builder partners about basic siting, feasibility, build product suitability and pricing as required.
- Coordinate House & Land brochures and sales collateral with Marketing.
- Ensure current stock and packages are accurately uploaded and distributed to BXW, other builder partners, sales teams and external sales or channel partners as relevant.

Contracts and coordination

- Prepare and coordinate land contracts and supporting sales documentation through signing and exchange.
- For House & Land sales,



coordinate preparation and issue of the relevant building contract alongside the land contract, whether the builder is BXW or another builder partner.
- Track contract execution and follow up outstanding requirements with clients, sales representatives, solicitors, builders and internal teams.
- Coordinate a complete handover to BXW or the relevant external builder once the building contract has been executed, and keep the sales partner informed as appropriate.
- Liaise with developers, land agents, sales and channel partners, builders and other stakeholders as required.

Systems and process improvement

- Maintain accurate and reliable sales, contract and stock data across relevant systems.
- Assist with improving sales, House & Land, and contract administration processes as the business grows.
- Support templates, workflows, reporting and automation initiatives.

ABOUT YOU

- Experience in sales administration, House & Land, property or residential construction coordination.
- Experience or exposure to Pipedrive, CRM systems, Monday.com and MS Office Suites.
- Solid organisation, attention to detail and ability to manage multiple priorities.
- Confidence working across Sales, Construction, developers, agents, builders and other external stakeholders.
- A proactive approach and ability to take ownership of tasks with limited direction.

Highly regarded

- Experience preparing or managing House & Land packages.
- Understanding of residential construction, site costs and basic siting requirements.
- Volume or production home building experience, residential contracts, and Victorian residential development or construction experience.

To learn more about us, the team and why you should be part of XWISE GROUP APPLY now!

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📌 Sales & House and Land Coordinator (South Melbourne)
🏢 xWise Group
📍 South Melbourne