About us

Sherlock Contracting Group (SCG) is a 100% Indigenous-owned Western Australian multidiscipline contractor with offices in Newman and Port Hedland. We deliver structural, mechanical and piping, electrical and instrumentation, civil and earthworks, mine rehabilitation and closure, and facilities maintenance services to Tier 1 resources clients across the Pilbara.

We have been awarded a multi-year progressive rehabilitation and mine closure earthworks contract with a Tier 1 iron ore producer in the East Pilbarat. The contract mobilises in Q4 2026 and runs for multiple years, so this is a full-time position with genuine long-term security.

The opportunity

Reporting to the Project Manager, you are the single point of administration for a site-based team of approximately 15–25 people. Timesheets, travel, inductions, purchasing, records and reporting all run through you it is a broad role with real ownership.

What you will be doing

- Collect, check and process daily timesheets and hours; reconcile plant hours and daily production data ready for payroll and progress claims
- Coordinate flights, buses, camp rooms and roster changes; maintain the project roster and travel plan
- Onboard new starters inductions, competency and ticket verification, site access, compliance registers and personnel files
- Raise purchase requisitions, receipt deliveries, reconcile dockets and invoices, and manage consumables, PPE and stationery stock
- Maintain document control procedures, SWMS, permits, registers, meeting minutes and records with disciplined version control
- Compile reporting packs and inputs for the monthly client report, including workforce, social value and local participation data
- Coordinate site office and facility support IT and communications, visitor management, PPE issue, contractor sign-in
- Provide general support to the Project Manager, Supervisors and the Perth-based commercial team

What you will bring





- Minimum 2 years' site-based administration experience in mining, construction or civil with FIFO experience strongly preferred
- Intermediate to advanced Excel, and confident across the Microsoft Office suite
- Demonstrated accuracy with payroll-critical and time-sensitive data, and sound judgement with confidential information
- Able to work autonomously as the only administrator on site, prioritising across competing demands
- Solid interpersonal skills equally comfortable with a crew at the pre-start and a client representative in the office
- Current C-class driver's licence

Highly regarded

- Experience with mining and contractor systems SAP, Pronto, INX InTuition / InControl, Pegasus, Onsite Track Easy, Damstra or similar flight and camp booking portals
- Exposure to purchasing, cost coding and progress claim support
- Document control experience on a resources or construction project
- Provide First Aid and CPR currency

What we offer

- Full-time position on a multi-year contract real continuity of work
- Competitive salary, negotiated on experience, with annual review
- FIFO ex Perth, or a Port Hedland / Newman point of hire if you are Pilbara-based
- Flights, camp accommodation and all meals provided; site allowances as applicable
- 8:6 roster, 12 hour days with genuine work / life balance
- A 100% Indigenous-owned business with direct Traditional Owner connection and a genuine commitment to local and Nyamal employment

How to apply

Apply through this advertisement with your current resume and a short cover note outlining your relevant experience and your preferred point of hire. Applications are assessed as they are received. Successful applicants must hold current Australian working rights, Drivers licence and be able to complete a pre-employment medical including drug and alcohol screening.

Sherlock Contracting Group is an equal opportunity employer. Aboriginal and Torres Strait Islander people and in particular Nyamal people and other Pilbara Traditional Owners are strongly encouraged to apply.

📌 Site Administrator - FIFO 8:6 Roster (Perth)
🏢 Sherlock Contracting Group
📍 Perth