Practice Administrator (Legal / Executive Assistant) - Digital Infrastructure

We currently have an exciting opportunity for an experienced legal secretary to join our market-leading Projects & Infrastructure team in Melbourne as a Practice Administrator (PA) on a full-time, permanent basis.

In this pivotal role, you will provide high quality administrative and secretarial support to one partner and a small team of lawyers. You will also work collaboratively with other PAs across the group to provide additional ad-hoc support to other partners when needed.

This team is highly cooperative with other members of the broader team and with other practice groups nationally. They actively promote a warm, positive and supportive team culture that thrives on face to face and human collaboration.

Key Responsibilities

In this varied role, you will:

Provide high-level secretarial and administrative support

Take charge of diary management, including organising client meetings and facilitating travel arrangements

Actively manage phones, email, electronic diaries and voicemails

Manage the billing process and accounts on a monthly basis, including client reporting requirements

Inbox management and proactively prompt authors where required

File and matter management, including the opening and closing of matters

Undertake conflict searches on the firm's database and prepare conflict emails with efficiency

Manage practice expenses, reporting and financial hygiene

Administer quality and risk responsibilities for the Practice,



ensuring compliance at the highest level

About You

To be successful in this role, you will have:

Minimum 5 years' experience in a legal secretarial role supporting Partners or C-level executives

A proactive mindset - the ability to jump in, take initiative, and actively contribute to the smooth operation of the practice

A positive, friendly, solutions and team-focused mindset

Excellent written and verbal communication skills

A flexible and collaborative approach to working with different stakeholders and their unique styles

An organised, efficient approach to administrative tasks with the ability to effectively prioritise to meet deadlines

Experience with billing processes, including using Aderant / CMS or similar financial software

Intermediate level skills with Microsoft Office (Word, Excel, PowerPoint, Outlook)

Why Join Clayton Utz?

At Clayton Utz, we’re more than just a law firm – we’re a community that values our people and their contributions. When you join us, you’ll enjoy:

World-class infrastructureand resources to keep your skills sharp and ahead of the curve, including leading AI platform, Harvey.

A focus onhealth and wellbeing, withinitiativesto support your physical and mental health, includinglifestyleandgymmembershipdiscountsvia our partnership with AIA Vitality

Up to26 weeks’ paid parental leave, with flexibility over two years, plus paid superannuation.

The option topurchase up to 4 weeks of additional leaveannually.

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📌 Practice Administrator (Legal / Executive Assistant) - Digital Infrastructure (Melbourne)
🏢 Clayton Utz
📍 Melbourne