Project Management Services & Support

- Security Clearance: NV1 Clearance
- Length of Contract: 10 months
- The role closes on 8/10/2026
- Location: Amberly, QLD

Qualifications

- Bachelor Degree-program management
- Diploma-project management

Deliverables

- Effective support to project, product and governance activities.
- Timely and accurate preparation of project documentation, governance artefacts and reporting products.
- Achievement of project and product milestones through proactive coordination and stakeholder engagement.
- Development and maintenance of sustainment and support system cost information to inform future capability planning.
- Improved visibility of project performance, risks, financial status and governance obligations.
- Effective collaboration with Commonwealth personnel and industry partners.
- Build and sustain productive relationships with project teams, industry partners, capability managers and support organisations.
- Engage stakeholders to gather information, resolve issues and support delivery of project outcomes.
- Provide timely advice and coordination support to project and product leadership.
- Support commercial and financial management activities including contract administration, purchase order management, invoice processing, budget monitoring, financial reporting and procurement activities.
- Assist with forecasting, budgeting and cost estimate development activities for approved and unapproved project scope.
- Support the development of product management, support system and sustainment planning artefacts to inform future capability transitions and life-of-type management activities.
- Assist with the identification, management and reporting of risks, issues, opportunities and dependencies.

Other Supporting Info

- Strong Communication Skills
- Demonstrated Stakeholder engagement skills.
- Ability to prioritise and adapt to changing work demand
- Effective engagement of stakeholders and subject matter experts to facilitate outcomes (e.g. communicating effectively with areas of expertise).
- Travel may be required to support project activities

Weekly Hours:

- Monday to Friday / 40 hours per week, with options for work from home on Friday's - depending on task requirements.

SFIA Skills Sought: The management of projects, typically (but not exclusively) involving the development and implementation of business processes to meet identified business needs, acquiring and utilising the necessary resources and skills, within agreed parameters of cost, timescales, and quality. The adoption and adaptation of project management methodologies based on the context of the project and selecting appropriately from predictive (plan-driven) approaches or adaptive (iterative/agile) approaches.

PRMG Level 4: Defines, documents and carries out small projects or sub-projects (typically less than six months, with limited budget, limited interdependency with other projects, and no significant strategic impact), alone or with a small team, actively participating in all phases. Identifies, assesses and manages risks to the success of the project. Applies appropriate project management methods and tools whether predictive (plan-driven) approaches or adaptive (iterative/agile) approaches. Agrees project approach with stakeholders, and prepares realistic plans (including quality, risk and communications plans) and tracks activities against the project schedule, managing stakeholder involvement as appropriate. Monitors costs,



timescales and resources used, and takes action where these deviate from agreed tolerances. Ensures that own projects are formally closed and, where appropriate, subsequently reviewed, and that lessons learned are recorded.

We warmly welcome applications from individuals of all backgrounds, including First Nations Australians, Australian Defence Force and First Responder veterans, women in STEM, and people of all abilities, including those registered with the NDIS.

Our client URGENTLY requires a Project Management Support Officer for a 2months+ Contract role on the Gold Coast.

The Project Management Support Officer will be the backbone of the operations, providing high-level support to the regional unit. You will be responsible for the seamless coordination of recruitment and onboarding activities, workforce management processes, and the maintenance of critical personnel records.

Skills and experience required includes:

- Deliver efficient administrative services to internal and external stakeholders, ensuring all processes align with standards of excellence.
- Coordinate the end-to-end recruitment lifecycle, from initial candidate engagement to onboarding, ensuring a smooth and positive experience for all new starters.
- Support the management of our contractor and permanent workforce, ensuring accurate record-keeping and compliance with organisational policies and procedures.
- Act as a primary point of contact, coordinating meetings, managing documentation, and fostering strong relationships across our network.

Quality People is committed to all forms of workforce diversity and encourages applications from men and women of all ages and cultures, including indigenous Australians, and Veterans.

Job Description

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

You’ll be responsible for:

- You will promote Mace's value of safety first, exhibiting visible safety behaviors, sharing lessons learned and using safety moments and Mace's HSW framework to support the safety and wellbeing of all Mace staff.
- You will possess technical expertise in local health and safety rules and regulations relevant to project portfolio.
- You will promote a diverse and inclusive working environment, and understand the importance of the wellbeing of the people in your team.
- You will ensure robust quality systems are in place, and suitably managed in line with service excellence.
- You will manage delivery from project inception/brief, through design development and planning, contractor procurement and construction phase in accordance with the overall delivery program and agreed project milestones.
- You will manage tasks and associated deliverables in support of the associate director and other senior leaders, alongside the wider project and client teams, to ensure the timely and accurate delivery of the project.
- You will manage project budgets and highlight any risks, challenges and mitigations.




- You will support the long term development of your function or business unit (BU), creating a sustainable business future.
- You will commit to making a positive impact for our people, our clients, and our planet, and take ownership for holding others to account who do not uphold the Mace values.
- You will manage design and wider consultant teams in a collaborative manner to ensure effective completion of responsibilities.
- You will direct and manage the project team and relevant stakeholders to achieve strategic project key performance indicators (KPIs).
- You’ll actively network, innovate, and seek understanding of best practice, utilizing the full depth of knowledge of Mace group, the centres of excellence, Mace way control centre and knowledge hub.

You’ll need to have:

- Proven successful experience in project management, managing medium sized projects.
- Developed communication, presentation and project planning and development skills.
- Developed budgetary oversight expertise.
- Advanced proficiency in communicating, coordinating activities and collaborating with stakeholders.
- Proven understanding of project management methodologies and practices.
- Display strong communication and negotiation skills to support the client/customer focus.
- Proactively manage internal budgets and fees, delivering agreed outcomes (where appropriate).
- Proven competency that understands construction methodologies and sequencing.
- Developed bidding skills.
- Substantial previous experience in a project management role on medium sized or complex projects, or leading smaller projects.
- Experience in the construction delivery phase of projects.
- MCIOB/MAPM/MRICS/MICE or local equivalent.
- Tertiary qualifications in related (project management and/or construction related discipline), non-related degree or equivalent professional experience/apprenticeship, combined with a demonstrable intermediate level of role knowledge.

You’ll also have:

- Membership of RICS, CIOB, APM, ICE or equivalent demonstrable qualified or personal development.
- Substantial experience in the successful delivery phase of projects and programmes in the project management sector.
- Property or infrastructure project management expertise.
- Commercial and financial acumen.
- Experience of leading parts of projects within large, diverse teams.
- Experience of developing and forming relationships with senior stakeholders.
- Knowledge of how carbon and sustainability considerations will shape the outlook of the projects you are working on.
- Proficient knowledge and expertise in specific sector/market of project/role.
- Relevant technical qualification/certification for project portfolio/s.
- Sound technical expertise in Health and Safety Executive (HSE) (or local equivalent) rules and specific sector/market regulations relevant to project/portfolio.
- Knowledge of consultancy, construction, infrastructure and property sectors/markets and an understanding of estimating, scheduling, contracts administration, procurement, commercial controls and reporting.
- Seeking opportunities for implementing improved working practices.
- Seeking out opportunities for service differentiation and implements
- Managing relevant stakeholders for project/s.
- Developing effective working relationships with internal and external stakeholders.
- Uses advanced communication skills to collaborate with others to guide others to achieve project key

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