Prestons BaptistCare NSW/ACT - Aged CareJob DescriptionAre you passionate about making a difference in the lives of older Australians?
Do you want to join a supportive and values-driven organisation?
At BaptistCare, we are passionate about supporting older individuals to live well and independently in the comfort of their own homes.
We are looking for an office superstar who shares this passion and wants to make a real impact on their local communities.A comprehensive range of Employee Perks from health & wellness to professional development opportunitiesSupportive team culture where your contributions matterJoin an organisation that values clients and staffAbout the RoleJoin a supportive team delivering reliable, high-quality client support.
You'll respond to enquiries, assist with routine client needs and help coordinate smooth service delivery through accurate administration and strong attention to detail.About YouOffice administration experience, ideally in building, construction or tradesUnderstanding of building terminology, scopes and minor modification worksExperience preparing, processing and coordinating quotes and documentationConfident communication with providers, Occupational Therapists, trades and internal teamsStrong attention to detail when reviewing quotes, scopes and documentationAbility to manage competing priorities, deadlines and requestsClear, professional communication and a customer-focused approachGood numeracy, computer literacy and confidence with administrative systemsCompetent in Microsoft Word, Excel and OutlookAbility to work independently and contribute to a fast-paced teamEnjoy access to salary packaging which may increase your take-home pay, novated leasing, rewards and recognition, programs to support your wellbeing, employee referral program and retail discounts to name a few.About UsBaptistCare is a leading purpose-led care organisation, guided by our Christian identity and serving people and communities across Australia for more than 110 years.
We support people to live better through aged care, home care, retirement living,



community services, disability support and housing.
We know that life's challenges can make our world feel smaller.
With the right people alongside us, it can feel more connected, supported and hopeful again.
That's what we work towards every day - enriching lives through communities of care.
Today, more than 70,000 customers, 12,000 employees and close to 2,000 volunteers are part of our communities across Australia.Take the next step in your career and make a meaningful impact every day.For any questions about this opportunity, please email.Job TitleOffice Operations CoordinatorJob CountrySydneyResponsibility Area OneExtensive diary coordinationScreen calls, respond to enquiriesOrganise agendas for international visitorsCoordinate complex meetings across multiple time zonesArrange meeting rooms, video conference & conference callsExpense reportsFilingExercise appropriate discretion with confidential and sensitive informationMaintain an effective follow-up system to ensure deadlines and work commitments are metOther projects as requestedAd hocResponsibility Area TwoArranging meeting rooms, video conference & conference callsOrdering cateringManaging temp requestsRegional Contact ListsChristmas Annual LeaveFBT ExpenditureAmex travel statement reconciliationUpload announcements and documents to SharePointFilingPostExercise appropriate discretion with confidential and sensitive informationMaintain an effective follow-up system to ensure deadlines and work commitments are metAssist cost control by and use of supplies, services and equipmentOther projects as requestedAd hocResponsibility Area ThreePlan, coordinate and manage high profile international,



regional and local events including location and venue selection, travel, accommodation and operational logistics, budget management, collateral preparation, agenda preparation and collation, catering, coordination of team events and onsite management of the event.Responsibility Area FourBooking and co-ordination of all travel arrangements for Management Team, team members, international visitors and others when required.Booking travel online through our automated system and directly through our travel provider for both domestic and international requirements.Liaising with regional offices for transfers and accommodation requirements.Providing each traveller with sufficient and appropriate information including all approval documentation for expense purposes.Extensive preparation of travel agenda and supporting documentation for management and international visitors.Required QualificationsMin 5-7 years Executive Assistant experience supporting senior managementExperience in managing large meetings and conferencesExperience in dealing and negotiating with outside suppliersInitiative and problem-solving abilityThe ability to work autonomously and effectively in a team environmentAdvance level of skills with MS Word, Excel, Outlook, PowerPointAccuracy and attention to detailStrong planning and organisational abilityAbility to manage multiple tasks and stakeholdersExperience in managing travel bookingsAbility to interpret multiple sources of data, analyse and provide recommendationsAbility to prioritise and complete tasks on time and in fullAbility to work with tact and diplomacyPreferred QualificationsHealth Care industry knowledgeSAP experienceAvanos Medical is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.Location: Sydney | In-person | Casual
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