Job Description
Administrative Assistant – University of Newcastle
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As an Administrative Assistant, you'll play an important role in supporting the day-to-day operations of the School of Humanities, Creative Industries and Social Sciences, delivering exceptional service to students, staff, stakeholders and visitors. You are a highly organised and detail-oriented professional with strong communication and Excel skills. Thriving in a busy environment you will manage competing priorities effectively and enjoy working collaboratively to achieve outcomes.
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This full-time, 12-month fixed-term position is primarily based at our Callaghan Campus (Awabakal land) with flexibility to work as required at the Newcastle City Campus in response to team requirements.
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How will you inspire us?
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Demonstrated administrative skills and related systems experience, with the ability to plan, prepare documentation and reports, provide advice, and negotiate with a range of people to meet outcomes.
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Demonstrated organisational and time management skills to manage priorities, deliver work objectives accurately and on time, and manage competing demands from a range of stakeholders.
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Exceptional attention to detail and demonstrated expertise in data entry and working with large amounts of data within MS Excel for systems reporting and data integrity.
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Highly developed interpersonal skills including the ability to participate in a team environment demonstrating clear communication and mutual respect.
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About our University
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The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.
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What we offer
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The remuneration for this position is Higher Education Worker Level 4 +17% superannuation and is commensurate with skills and experience.
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In addition to working for a university that is breaking boundaries, discovering recent ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. These include:
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17% super and salary packaging.
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Additional University Holiday days, generous personal, life, and parental leave, annual leave loading, and additional purchased leave scheme.
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Discounts on private health insurance, gym memberships, software, travel and more.
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A range of support and wellbeing programs.
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Our assessment process
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Interview (an 'in person' interview will be conducted as part of the process)
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Referee checks
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Pre-employment checks as appropriate to the role
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Commitment to a safe, respectful and inclusive environment
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Our University is committed to creating a safe, respectful, and inclusive environment for every member of our community. This commitment is central to our values and our efforts to build a diverse workforce where everyone can thrive.
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The completion and return of the University's Gender-based Violence Declaration Form will form part of the pre-employment checks for this position and any offer of employment will be conditional upon review by the University.
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Our adherence to the Code is about more than compliance – it's about living our values. Together, we can ensure our University remains a place where respect, safety, and inclusion are non-negotiable.
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Contact us
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For specific position enquiries, please contact Jason Campbell, Teaching and Learning Advisor on or Miriam Burgess, Team Leader, Operations (HCISS) on
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Having technical difficulties? Please reach out to us: Please note, we do not accept email applications.
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We are excited to be Looking Ahead with you
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We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do.
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The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.

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