Job Description
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We are looking for an exceptional Probate Assistant / Paralegal to join Rennick & Gaynor, a boutique law firm located in Hawthorn East (and Geelong).
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In this role, you will provide direct support to the Wills & Estates team, contributing to the smooth coordination of all probate administrative functions across all matters.
About Us n
Rennick & Gaynor is a high performing boutique practice that:
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Specialises in wills & estates, commercial and business law, property, compulsory acquisition and disputes
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Is located near Camberwell train station, retail, restaurants and parking nearby
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Value driven environment where investing in our high performing team is priority
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Key Responsibilities n
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Provide dedicated support to two special counsel and one solicitor
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Preparing applications for grants of Probate and Letters of Administration
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Correspondence with clients, beneficiaries, financial institutions and other organisations in a professional and timely manner
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Drafting documents for estate planning, including Wills and Enduring Powers of Attorney
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Stay closely involved in matters to coordinate deadlines, tasks,



file management, court filings, and registrations
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Coordinate internal matters, client communications, and track progress across files
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What We're Looking For n
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5+ years' experience in a Probate/Legal Assistant, Executive Assistant, or Paralegal role
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Excellent organisational ability, strong initiative, and confidence working autonomously
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Clear, professional, and effective communication skills
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A friendly, approachable, and confident manner
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Comfortable working with all stakeholder levels and clients, balancing multiple priorities
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A professional who aligns with our values and takes pride in producing high quality work
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Why Join Us? n
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Work closely with the team and play a meaningful role in the firm's growth
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Be part of a supportive, forward thinking, and collaborative team setting
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Join a firm focused on long term success, with a strong investment in its people and relationships
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Competitive salary package, commensurate with experience
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📌 Probate Assistant / Paralegal (Victoria)
🏢 Rennick & Gaynor
📍 Victoria