Job Description
Executive Assistant & Project Coordinator
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Sydney Landmark
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Executive Assistant & Project Coordinator
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Sydney | Full-time | Office-based, five days per week
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Landmark Group is looking for an experienced Executive Assistant to work directly with our Head of Sales & Acquisitions across major business priorities.
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We are looking for a self-managing operator who can bring structure to a fast-moving executive and coordinate work across multiple departments.
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You will work closely with a director that has been involved in billions of dollars in residential transactions and large-scale property acquisitions.
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About Landmark Group
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Landmark Group is a Sydney-based builder‐developer with a track record across 43 projects and more than 4,000 completed homes.
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With an apartment pipeline exceeding $5 billion, Landmark operates across the full property lifecycle – from acquisition and development through to construction, marketing, sales, handover and aftercare.
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This integrated model makes the role unusually varied and gives you a front‐row view of how major projects come together.
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Preparing agendas, briefing material, meeting minutes and decision summaries
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Maintaining a central action and approval register
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Coordinating work across sales, marketing, development, display suites and aftercare
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Tracking project launches, display‐suite openings and other key milestones
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Managing weekly priorities,



schedule and outstanding approvals
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Drafting internal communications and follow‐up emails
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Escalating delays, risks and unresolved issues
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This role suits someone who is highly organised, clear communication skills and commercially aware.
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10+ years' experience as an Executive Assistant, Project Coordinator or Operations Coordinator
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Experience supporting a senior executive in a fast‐moving business
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Excellent written communication and meeting‐minute skills
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Strong project coordination, follow‐through and personal accountability
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The ability to work with minimal direction and manage competing priorities
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Confidence dealing with senior stakeholders and external consultants
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Attention to detail and a high level of discretion
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Property development, construction or real estate experience
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Experience coordinating project launches or operational milestones
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Exposure to sales, acquisitions or development processes
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Experience working in a privately owned business
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Build the structure and operating rhythm around a senior executive
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Become a trusted operator within a rapid‐growing business
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Gain exposure to major commercial decisions
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See the full builder‐developer model from the inside
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We are open to considering this role on a full-time, part-time or job‐share basis. Please let us know of your flexibility requirements.

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