Company: This business is a professional services firm with a dynamic offering to their clients.
They are passionate about a professional and welcoming environment for their clients and staff, managed by this role and their internal office support team.
Duties and responsibilities: Oversee day to day operations and workplace experience of a high performing office, ensuring the office is professional, organised and running smoothly.
Act as the first point of contact for employees, clients, visitors and senior stakeholders, providing a high level of service and hospitality.
Run the reception desk and front of house operations, including visitor management, incoming calls, deliveries and general enquiries.
Coordinate meeting rooms and shared spaces, ensuring rooms are fully prepared and presented to a high standard for internal and external meetings.
Provide executive and administrative support including diary and calendar management, scheduling meetings, coordinating appointments and managing competing priorities.
Support 2-3 senior stakeholders with meeting coordination, travel arrangements, correspondence, preparation of documents and general administrative requirements as needed.
Act as a trusted point of contact for senior stakeholders, proactively anticipating administrative and workplace needs and ensuring requirements are managed efficiently.
Manage catering, food and beverage, and office supplies, including ordering, stock management and coordinating regular team lunches and events.
Coordinate and support internal events, client functions, team activities and office initiatives, managing logistics, suppliers and set-up.




Work closely with stakeholders and senior leadership to support with administration where needed.
Maintain a high level of professionalism, discretion and attention to detail, particularly when supporting senior executives, VIP clients and external stakeholders.
About you: To be successful in this role, you will have: 3 to 5+ years' experience in workplace coordination, office management, corporate reception, or a similar role.
Previous experience providing executive support, including diary/calendar management, meeting coordination, travel booking and administrative support.
Proven ability to manage the day to day operations of a corporate workplace and confidently take ownership of multiple priorities.
Confident communicator who can build positive relationships with senior executives, EAs, employees, clients and external stakeholders.
Strong attention to detail and the ability to handle confidential and sensitive information with discretion.
Experience coordinating meeting rooms, catering, events, office supplies and workplace services.
Strong vendor and supplier management skills, with confidence coordinating external providers and resolving issues proactively.
Excellent organisational skills, with the ability to prioritise competing demands and remain calm in a fast paced workplace.
Proactive and hands on approach- someone who is comfortable rolling up their sleeves and getting involved.
Ability to work fully onsite, Monday to Friday, and be a visible and engaged presence in the Sydney office.
Experience supporting a high volume or high demand office environment would be highly regarded.
What's on offer: Potential for the role to extend Friendly team and generous in office benefits Reference Number: This is an in office position.

📌 Workplace Experience | Executive Support | Temp Role (New South Wales)
🏢 Robert Half
📍 New South Wales