Senior Executive Assistant To 3 Partners

We are looking for an experienced Executive Assistant to support the Vice President & General Manager, Global Merchant Services Australia (GMS) & Current Zealand.

This is a fast‑paced role where adapting to changing priorities and being able to work under pressure is key. To be successful in this role you demonstrate experience supporting senior executives, strong organisational skills, attention to detail and an ability to work independently and confidently to a high standard.

Duties will include:

- Comprehensive diary management
- Manage international and domestic travel arrangements including air, hotel, transfers, and agendas
- Coordinate logistics for all internal and external meetings, direct reports and leadership meetings
- Organise GMS internal events including Town Halls, Conferences, team building and off‑site events as well as the Australian Open tennis event
- Ensure timely preparation of leader expense reports in accordance with the T&E; policy including the reviewing of direct report expense submissions
- Preparing local agendas for international senior leadership visits across A/NZ region
- Lead and run Business Continuity Plan for GMS
- Ad hoc administrative / project work as requested by leader

Skills and Experience

- Excellent organisation skills with a strong focus on attention to detail
- Previous experience supporting or working with senior executives
- Ability to multi‑task, prioritise, and complete work in a timely fashion against firm deadlines.
- Strong attention to detail with emphasis on accuracy, quality, timeliness and follow through
- Excellent relationship skills, with ability to work with employees of all levels of leadership
- Demonstrated ability to maintain a high level of confidentiality and handle highly sensitive information

Benefits

- Competitive base salaries
- Bonus incentives
- Support for financial‑well‑being and retirement
- Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)
- Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
- Generous paid parental leave policies (depending on your location)




- Free access to global on‑site wellness centres staffed with nurses and doctors (depending on location)
- Free and confidential counselling support through our Healthy Minds program
- Career development and training opportunities

Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations.

Position Overview

The Executive Assistant & Office Manager, APAC is a senior strategic support role providing trusted partnership to Asia Pacific leaders, combining executive assistance with regional office management oversight across Sydney.

This role sits at the heart of the organisation and interacts with employees at all levels, as well as external stakeholders. The successful candidate is highly organised, adaptable, service‑oriented, and thrives in a fast‑paced, energetic environment. They bring a strong “can‑do” mindset, excellent judgement, and a proven track record supporting senior leadership while managing office operations effectively.

Key Responsibilities

Executive & Administrative Support

- Manage complex calendars for Executives, including meetings across time zones
- Proactively manage email, correspondence, call screening, and follow‑ups on behalf of leaders
- Provide end‑to‑end administrative support, including records management and confidential documentation
- Prepare meeting agendas, attend meetings, capture minutes, and track action items to completion
- Serve as a key point of contact between Executives, internal teams, clients, and external partners
- Coordinate domestic and international travel and manage expenses
- Anticipate executive needs, manage competing priorities, and support effective time management

Office Management & Operations

- Oversee daily office operations,



space management, access cards, and office supplies
- Partner with facilities on maintenance, repairs, and workplace improvements
- Manage vendor relationships, contracts, and service quality
- Implement and support health, safety, and workplace compliance initiatives
- Act as a liaison to ensure clear, timely communication across stakeholders and departments
- Partner with teams to support business initiatives and cross‑functional collaboration
- Support planning and execution of company events, town halls, and special projects
- Build strong, trusted relationships with internal and external partners

Qualifications & Experience - Required

- Bachelor’s degree in Business Administration, a related field, or equivalent practical experience
- Minimum 5+ years of experience as an Executive Assistant supporting C‑level Executives and/or VPs
- Minimum 3+ years of experience in an Office Manager or Office Administrator role
- Experience working with diverse, multicultural stakeholders across multiple time zones
- Proven ability to handle highly confidential information with discretion
- Excellent written and verbal communication skills (formal and informal)
- Strong organisational skills with the ability to multitask and prioritise effectively
- High proficiency with Microsoft tools, including Outlook calendaring
- Energetic, adaptable, solutions oriented, and quick to learn

Preferred

- Experience using SharePoint
- Experience with global travel platforms

Work Overview

Flexible
Macquarie Park, New South Wales, Australia
Part time
R-
At MiniMed, you can begin a lifelong career of exploration and innovation, while helping make a difference in the lives of people living with diabetes around the globe. You'll lead with purpose, breaking down barriers to innovation for a more connected, compassionate world.

People & Culture

We are an Equal Opportunity Employer. We do not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage.

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📌 Senior Executive Assistant To 3 Partners | Travel & Events (Sydney)
🏢 Pitcher Partners
📍 Sydney