Company Description Alamora Advisory is a growth and management consulting firm that partners with small and medium businesses across Australia and Southeast Asia. The firm works closely with founders and leadership teams to drive commercial growth, refine strategy, and build scalable operational foundations.

Alamora

Advisory supports clients through market expansion, organizational restructuring, and talent alignment, leveraging deep expertise and robust regional networks. With a focus on practical, outcome-driven solutions, the firm helps businesses execute their strategic priorities and move confidently into new stages of growth.

Position Purpose To own the day-to-day finance function across our import, online, retail and wholesale operations. Maintaining accurate records, meeting all statutory obligations, safeguarding inventory and cash, and reliable reporting.

Key Relationships

- GM Operations: Sales by Branch reconciliation, and promotions.
- Finance Manager: Reporting, approvals, and escalations.
- Warehouse / operations: Goods receipts, stocktakes, transfers, damages
- Retail store managers: Daily takings, and banking,

Key Responsibilities

3.1 Accounts Payable

- Maintain supplier master data, banking details and payment terms; verify any change of bank details directly with the supplier by phone before processing.
- Reconcile supplier statements to the AP ledger and resolve differences.
- Prepare the payment run schedule with supporting documentation for director approval; process once approved.
- Receive, verify and code supplier invoices in Xero, matched to the Cin7 purchase order and goods receipt (three-way match).

3.2 Banking,



Cash & Reconciliations

- Clear the undeposited funds and payment clearing accounts to nil or explained balance.
- Reconcile retail store takings, EFTPOS batches, and cash banking. Investigate and report variances. 3. Reconcile Shopify Payments, Stripe, PayPal, Afterpay/Zip and EFTPOS settlements to gross sales, separating fees, refunds and chargebacks.
- Reconcile all bank and credit card accounts in Xero.

3.3 Inventory & Cost of Goods Sold (Cin7)

- Coordinate and support stocktake and cycle counts;
- Process stock adjustments, write-offs, damages, and testers with appropriate approval.
- Process goods receipts on shipment arrival and match to the packing list
- Raise purchase orders in Cin7 against approved buy plans

3.4 Payroll

- Prepare and lodge payroll tax returns where the state threshold is exceeded.
- Calculate leave accruals, unpaid leave, parental leave and termination payments.
- Process superannuation guarantee contributions by the statutory due date.
- Lodge Single Touch Payroll reporting on or before each pay day.
- Maintain employee records, tax file declarations, super choice, bank details, contracts, entitlements.
- Process pays runs accurately and on time, including retail rosters and penalty rates

3.5 Systems, Controls & Process





- Identify and implement automation and process improvements across coding, receipts and reconciliation.
- Document finance procedures and keep the process manual current.
- Administer user access to Xero, Cin7 and banking; review permissions and remove departed staff. 4. Maintain segregation of duties and approval thresholds; ensure no payment is released without documented approval.
- Maintain the chart of accounts, tracking categories, bank rules and coding conventions.

3.6 General

- Maintain strict confidentiality of financial, payroll and commercial information
- Comply with company policies, WHS obligations and all relevant legislation
- Other duties within skill and capability as reasonably directed

Essentials and Desirables

4.1 Essential

- Demonstrated experience in a standalone or small-team finance role covering the full accounting cycle
- Practical, day-to-day competence in Xero, including payroll
- Working knowledge of GST, Single-Touch Payroll (STP) and superannuation obligations
- Strong attention to detail and reconciliation discipline
- Ability to work independently, prioritise and meet deadlines
- Discretion and integrity when handling confidential information

4.2 Desirable

- Experience with Cin7 or a comparable inventory / ERP platform.
- Retail, e-commerce, wholesale or import industry experience.
- Basic Excel (lookups & pivots).

Timezone Candidates must be available to work Sydney business hours (AEST/AEDT) as their primary working window, with flexibility for international communications as needed.

📌 Bookkeeper (Sydney)
🏢 alamora.
📍 Sydney