Company Description:

Jovian Services helps organisations integrate Information Technology (IT) and Operational Technology (OT) to support contemporary, mission-critical operations. We work where enterprise technology meets operational environments, delivering secure, resilient and efficient solutions that improve reliability, strengthen cybersecurity and reduce operational risk.

Our expertise spans infrastructure, OT cybersecurity, networking, automation and project delivery, with a strong focus on creating long-term value for our clients. As an ISO 9001 certified organisation, we are committed to quality, accountability and delivering outcomes aligned with our clients' objectives.

At Jovian Services, we believe technology should empower people and organisations to perform at their best.

Role Description: Jovian Services is seeking a highly organised and proactive Business Operations Coordinator to support the day-to-day operations of our growing consulting business.

This is a contract position based in Mascot, NSW. The successful candidate will work closely with the Director and technical delivery team, supporting business operations, project administration, procurement and client engagement activities.

This role offers a unique opportunity for career development. As the business continues to grow, this role offers a genuine career pathway into either a Project Coordinator or Project Lead position, depending on individual performance, capability, initiative and business needs. High-performing candidates will have the opportunity to take on increasing responsibility for project planning, client engagement, delivery coordination and project leadership activities.





Applicants must have full working rights in Australia.

Key Responsibilities:

Business Operations

- Coordinate day-to-day business operations and administrative activities
- Support management with business planning, reporting and operational tasks
- Maintain business records, registers and internal documentation
- Assist with business process improvement initiatives

Tenders & Client Support

- Coordinate tender and proposal submissions
- Prepare client documentation, capability statements and supporting information
- Track opportunities, contracts and key client deliverables
- Support client onboarding and contract administration activities

Project & Resource Coordination

- Assist with project administration and reporting
- Track project actions, risks and deliverables
- Coordinate staff training, certifications and compliance requirements
- Support resource scheduling and utilisation tracking

Procurement & Vendor Management

- Process purchase requests and quotations
- Coordinate procurement activities and supplier engagement
- Maintain asset and procurement registers
- Assist with licence and subscription management

About You We're looking for someone who:

- Has excellent organisational and time management skills
- Is highly proactive and detail-oriented
- Can confidently communicate with clients, suppliers and internal teams
- Is comfortable managing multiple priorities simultaneously
- Has strong Microsoft 365 skills (Word, Excel, Outlook, Teams and SharePoint)
- Enjoys solving problems and improving processes
- Relevant vocational training or a degree in business, operations, administration, or a related field is beneficial; experience in technology or operational environments is an advantage.

📌 Business Operations Coordinator (Australia)
🏢 Jovian Services
📍 Australia