Join an ambitious, growing hospitality group inspired by Japanese craftsmanship and a passion for excellence.

Established in 2020, Azabu Group is a vertically integrated hospitality collective dedicated to challenging perceptions and exceeding expectations. With an expanding portfolio of premium dining destinations across the Sydney CBD, North Sydney, and Chatswood, we are seeking talented professionals to join our team.

About the Position

As the Events Coordinator & Host for Azabu Group across Prefecture 48, you will play a pivotal role in delivering an exceptional, premium guest journey from initial enquiry through to execution across both precinct venues and designated off-site locations. Balancing active floor hosting with dedicated event administration, you will oversee end-to-end event logistics, conduct precinct art tours, liaise directly with clients and external suppliers, and drive revenue opportunities through strategic upselling and proactive lead management. This hands-on position requires a sophisticated, welcoming presence alongside meticulous organisational standards to maintain guest profiles, coordinate seamless multi-venue operations, and uphold benchmark hospitality standards.

What you will do

- End-to-End Event Coordination: Lead logistics from initial concept through to bump-in, live execution, and pack-down across precinct venues, as well as off-site and interstate activations.

- Operational Planning & Run Sheets: Create comprehensive function sheets, floor plans, and run sheets in close alignment with kitchen, beverage, and venue floor teams to ensure smooth service delivery.

- On-the-Day Management: Act as the primary in office contact during events—troubleshooting challenges in real time, coordinating casual staff and suppliers, and ensuring high-touch guest satisfaction.

- Client & Enquiry Management: Promptly handle incoming phone and email enquiries, qualify leads, capture client briefs,



and maintain regular communication to deliver tailored, memorable event experiences.

- Guest Systems & VIP Profiles: Manage and update event reservations, guest profiles, and VIP dining preferences accurately within SevenRooms.

- Marketing & Collateral Support: Collaborate with the Head Office marketing team to support B2B, B2C, and internal campaigns; draft targeted EDMs; and organise branded event signage, bespoke menus, and collateral.

- Supplier & Vendor Relations: Research, negotiate, and coordinate external suppliers, entertainment, contractors, and third-party venues.

- Finance & Administration: Process event invoices, track client deposits, manage basic payment reconciliations, and maintain departmental checklists, SOPs, and inventory records.

- Continuous Improvement: Proactively identify operational efficiencies to elevate service quality and support the rollout of exciting new hospitality offerings.

What You’ll Bring

- Proven experience in event coordination or functions management within premium hospitality, precinct operations, or catering environments.

- Hands-on familiarity with reservation and event management platforms (experience with SevenRooms is highly regarded).

- Outstanding communication and interpersonal skills, with the natural ability to build rapport with clients, suppliers, and internal teams.

- Exceptional organisation and multitasking abilities, staying composed and resourceful under pressure.

- Flexibility to work event-based hours, including evenings and weekends when required.

How to Apply

If you have the drive to deliver an unrivalled hospitality experience, we want to hear from you.

Please submit your CV and a brief cover letter specifying your preferred role and location to our HR Manager, Danny, at **@azabugroup.com.au and CC @azabugroup.com.au

Please note: Applications will only be considered for candidates who have the right to work in Australia without restriction. Only shortlisted candidates will be contacted.

📌 Events Coordinator & Host (Sydney)
🏢 Azabu Group
📍 Sydney