Job Description

Team Administrator - Property - Parramatta

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Immediate Start | 12 Month Contract (Potential to Go Permanent) | Flexible Boutique are currently partnering with our client, an international property group with a strong local presence in Parramatta, to find a Team Administrator for their growing agency team. It's a 12-month contract, with genuine potential to move into a permanent role as the team continues to expand.

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Working closely with Directors and Sales Agents, you'll be central to keeping the agency running smoothly, contributing directly to how efficiently the wider team operates day to day.

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This position suits someone who thrives in a busy, people-focused setting and takes real satisfaction in doing the small things well. You'll build genuine relationships with stakeholders, play a hands-on part in the team's success, and join a business recognised globally for its polish and client-first approach.

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The Role

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- Delivering senior-level administrative and PA support across the agency team.
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- Managing calendars, scheduling meetings, and staying on top of email correspondence.
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- Keeping internal databases up to date and tracking enquiry activity for reporting purposes.
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- Putting together reports, submissions, presentations and marketing materials.
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- Building HTML e-brochures, running direct mail campaigns, and handling client enquiries.
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- Handling monthly invoicing and marketing expense processing, with a working knowledge of trust account basics.
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- Helping the Director manage daily priorities and administrative needs.
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- Pitching in with the wider admin team and picking up ad hoc projects as they come up.
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What You'll Bring

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- Background in an admin or PA role, ideally with some real estate exposure.
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- Sharp organisational skills and comfort juggling multiple priorities at once.
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- Solid grasp of administrative workflows and a genuine drive to do things properly.
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- A self-starter attitude — someone who spots what's needed before being asked and picks up new systems quickly.
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- Familiarity with InDesign and a knack for polished marketing materials (highly regarded, not essential).
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- A sharp eye for detail and a high bar for accuracy.
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- Confident, advanced user of the Microsoft Office suite.
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- Strong time management, with the ability to juggle competing deadlines calmly.
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- Resilience and adaptability to keep performing well under pressure in a fast-moving workplace.
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📌 Team Administrator - Property - Parramatta
🏢 seek.com.au
📍 Parramatta