Job Description

Pilbara ISOCo Limited is the government appointed independent system operator for the North-West Interconnected System (NWIS), an electricity grid serving mining, industrial, commercial and residential loads in Western Australia's Pilbara region.

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The Company was registered in June 2021 as an incorporated not-for-profit public company limited by guarantee under theCorporations Act 2001.

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The current members of Pilbara ISOCo are the three interconnected registered network services providers – APA, Horizon Power and Rio Tinto.

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About the role

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We're looking for an experienced Administration and Communications Officer to join our team (part time 5-6 days per fortnight or equivalent hours). This position manages and coordinates administrative functions across the Pilbara ISOCo, including administration, office management, communications and assist with financial administration.

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Duties:

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Administration

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- Supports the executive team with coordination of administrative tasks including organising meetings, training and travel arrangements
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- Oversees record keeping including file creation, retention, storage, maintenance and disposal of records
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- Coordination and record keeping for the Board of Directors through a Board portal
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- Schedules and coordinates reviews of company and Board policies and procedures
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- Assists with recruitment and onboarding processes
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- Assists with creating and coordinating project and task tracking reports
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Office management

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- Responsible for the day-to-day running of the office, including liaising with building management, arranging access passes, and being the point of contact at London House.
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- Maintains office supplies and equipment including stationary, consumables, laptops, phones and printers
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- Liaises with external IT supplier for IT related issues, ordering of new IT assets and software
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- Point of contact and authorised representative of the business for IT and communications
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Communications and stakeholder engagement

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- Setting up whole-of-office and industry workshops
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- Maintain a stakeholder database and coordinate external facing email communication updates
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- Updates and maintains the websiteCreates forms, procedures, templates, flowcharts and reports such as the Annual Report and Strategic Plan in Canva
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- Onboard new suppliers including vetting and maintaining the Supplier Conflict of Interest Register
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- Assists with project expenditure tracking
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- Tracks invoices, corporate card expenditures, manages petty cash reimbursements, and ensures compliance with financial policies.
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- Coordinates the processing of claim forms (travel, overtime, allowances), Working from Home authorisations, and other branch agreements
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About you

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- Proven experience in a corporate service, business support or administration role
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- Robust written and verbal communication skills
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- High level to detail and a multi-tasker
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- Team orientated and able to work independently
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Desired skills, knowledge and abilities

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- Experience with developing forms/procedures in Canva highly desirable
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- Experience within the energy industry highly desirable but not essential
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- Flexibility to take on other ad-hoc duties if required
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Benefits of Working with ISO

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- Employment Type: This is a Permanent Part-time role (5-6 days per fortnight)
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- Close working team with easy access to management
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- Hybrid & dynamic working arrangements
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- Based in Perth's central business district, within walking distance to the train and bus stations
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- Opportunity for fast development and responsibilities
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- Supporting the secure, reliable and efficient progression of Western Australia's energy transformation in the Pilbara
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Please note that this position may close early if a suitable pool of candidates is identified.

📌 Administration and Communications Officer (Perth)
🏢 Pilbara ISOCo
📍 Perth