Pilbara ISOCo Limited is the government appointed independent system operator for the North-West Interconnected System (NWIS), an electricity grid serving mining, industrial, commercial and residential loads in Western Australia’s Pilbara region.

The Company was registered in June 2021 as an incorporated not-for-profit public company limited by guarantee under theCorporations Act 2001.

The current members of Pilbara ISOCo are the three interconnected registered network services providers – APA, Horizon Power and Rio Tinto.

About the role

We’re looking for an experienced Administration and Communications Officer to join our team (part time 5-6 days per fortnight or equivalent hours). This position manages and coordinates administrative functions across the Pilbara ISOCo, including administration, office management, communications and assist with financial administration.

Duties:

Administration

- Supports the executive team with coordination of administrative tasks including organising meetings, training and travel arrangements
- Oversees record keeping including file creation, retention, storage, maintenance and disposal of records
- Coordination and record keeping for the Board of Directors through a Board portal
- Schedules and coordinates reviews of company and Board policies and procedures
- Assists with recruitment and onboarding processes
- Assists with creating and coordinating project and task tracking reports

Office management

- Responsible for the day-to-day running of the office, including liaising with building management, arranging access passes, and being the point of contact at London House.
- Maintains office supplies and equipment including stationary, consumables, laptops, phones and printers
- Liaises with external IT supplier for IT related issues, ordering of new IT assets and software




- Point of contact and authorised representative of the business for IT and communications

Communications and stakeholder engagement

- Setting up whole-of-office and industry workshops
- Maintain a stakeholder database and coordinate external facing email communication updates
- Updates and maintains the websiteCreates forms, procedures, templates, flowcharts and reports such as the Annual Report and Strategic Plan in Canva
- Onboard new suppliers including vetting and maintaining the Supplier Conflict of Interest Register
- Assists with project expenditure tracking
- Tracks invoices, corporate card expenditures, manages petty cash reimbursements, and ensures compliance with financial policies.
- Coordinates the processing of claim forms (travel, overtime, allowances), Working from Home authorisations, and other branch agreements

About you

- Proven experience in a corporate service, business support or administration role
- Solid written and verbal communication skills
- High level to detail and a multi-tasker
- Team orientated and able to work independently

Desired skills, knowledge and abilities

- Experience with developing forms/procedures in Canva highly desirable
- Experience within the energy industry highly desirable but not essential
- Flexibility to take on other ad-hoc duties if required

Benefits of Working with ISO

- Employment Type: This is a Permanent Part-time role (5-6 days per fortnight)
- Close working team with easy access to management
- Hybrid & dynamic working arrangements
- Based in Perth’s central business district, within walking distance to the train and bus stations
- Opportunity for fast development and responsibilities
- Supporting the secure, reliable and efficient progression of Western Australia’s energy transformation in the Pilbara

Please note that this position may close early if a suitable pool of candidates is identified.

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📌 Administration and Communications Officer (Western Australia)
🏢 Pilbara ISOCo
📍 Western Australia