Medical Secretary – Specialist Cardiology Practice

This permanent part time position offers 24 hours of work per week in a job share arrangement. As the face and engine of our front office, you will handle a full range of medical secretarial duties. To ensure continuous operations, flexibility to provide holiday and sick leave coverage for your colleagues a few times a year is an expected part of the role.

Key responsibilities

Managing patient reception, incoming phone calls, and emails.

Coordinating specialist appointments and managing schedules.

Organising theatre bookings and liaising directly with hospital staff, patients, and technicians.

Processing medical billing, Medicare claims, and private health fund claims via ECLIPSE.

Managing referral coordination, patient reminders, and processing clinical correspondence/letters.

General administrative tasks essential to a high-volume specialist medical clinic.

Coordinate and handover tasks to your colleagues in an effective manner.

About you

A minimum of 2 years of specialist medical secretary experience is mandatory,



with previous tenure in a high-volume clinic environment.

High proficiency in Genie / Gentu medical software is strongly preferred.

Strong general computer literacy, adaptability and willingness to learn.

Proactive, reliable, quick to learn, energetic and highly organized with exceptional attention to detail.

A proven ability to multitask, prioritize under pressure, and manage a busy workload seamlessly.

A warm, friendly, and smart professional with a strong patient-and-team-centred approach.

Valid Australian work rights at the time of application.

About us

We are a busy, agile Specialist Cardiology Practice dedicated to delivering exceptional, patient-centred cardiac care. Located in the Frankston / Langwarrin area, our friendly and supportive team thrives in a high-volume, collaborative environment. We are looking for an energetic, efficient, and dedicated Medical Secretary to join our practice, supporting our father‑son team of cardiologists.
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📌 Medical Secretary – Specialist Cardiology Practice Frankston
🏢 Arun Consulting
📍 Frankston