Key responsibilities
Provide administrative support to leadership team
Prepare and distribute meeting minutes
Support internal auditing, compliance and reporting requirements
Maintain records, registers, and databases with accurate data entry
Liaise with internal stakeholders, drivers, customers and suppliers
Ensure accurate record keeping
Prepare monthly reports
Assist with payroll administration processing during peak periods or leave coverage
Assist with invoice processing
About you
Previous experience in administration roles (essential)
Cert III or higher qualification in Business Administration (desirable)
Experience with payroll and accounts payable processes (desirable)
Solid attention to detail and organisational skills
Ability to work independently and manage multiple priorities
Solid communication and problem-solving skills
Positive attitude and team-focused approach
Confidence learning new systems
Proficient in Microsoft Office Suite (PowerPoint,
Word, Excel, Outlook, SharePoint)
Experience with Employment Hero, Xero and SAP will be advantageous
About us
Foundation Civil & Mining Pty Ltd is a Gippsland based organisation that places a strong emphasis on their people and the community. With values which are focused on customer service, safety, environment, and quality, our organisation continues to grow their projects and client base.
Why Join Us?
Supportive and collaborative team environment
Versatile Work Hours
Competitive remuneration
Career development and progression opportunities
People with diverse backgrounds and Aboriginal & Torres Strait Islander applicants are encouraged to apply.
Applications close at 5.00pm on Friday 9th October 2026, however applications will be reviewed daily and this may be filled before the closing date.
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📌 Administration Officer Williamstown
🏢 Foundation Civil and Mining
📍 Williamstown
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