Job Description

Our client is a leading global Investment Bank seeking an Executive Assistant for a an initial 12 month contract with view to turn permanent

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The ideal candidate will ideally have 5+ years prior EA/ PA/ TA experience ideally from financial services or professional services firms, along with solid communication skills

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This role will be based in the office 5 days a week.

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This role will be based in the office 5 days a week.

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Key responsibilities:

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Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences.
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Maintain team diaries and contacts
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Telephone answering is a priority & accurate and prompt messages and assistance
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Travel & book flights and accommodation for team, including knowledge and awareness of the whereabouts of bankers, relevant client activities and travel policy guidelines
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Expenses & accurately complete expense reports for team of bankers each month Assisting bankers and general administration tasks, source and collate research information, news runs and project materials as required.
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Coordinate couriers and outgoing mail, distribute incoming mail
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General administration, including document production (Word) when required; ad hoc project work
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Client entertainment & organize ad hoc lunches, dinners; work with
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Events Manager and bankers to invite clients to events
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Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences
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Build and maintain relationships with staff in offshore offices
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Experience

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5+ years Investment Banking or financial services support experience, executive‐level support preferred
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Solid attention to detail, ability to work effectively under pressure and with time constraints
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Polished and skilled phone and email communications
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Significant time management, organisation, multi‐tasking and prioritisation skills
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Concur or similar experience processing travel and expenses
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Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)
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Exemplary demonstrated work ethic
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Ability to learn quickly and take on new responsibilities
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The ideal candidate will ideally have a 5+ years of prior EA/ PA experience ideally from financial services or professional services firms along with strong communication skills.

📌 Executive Assistant Investment Banking Initial 12 Month Contract New South Wales (Australia)
🏢 Anton Murray Consulting
📍 Australia