Job Description
Wallace Street Specialist Centre is seeking a dedicated Medical Receptionist to join our team in Chermside, QLD.
This is a full-time position that plays a vital role in ensuring our specialist medical practice operates smoothly and efficiently.
As the first point of contact for patients and visitors, you will be instrumental in delivering exceptional customer service whilst managing administrative functions that support our operations.
This role is essential to creating a welcoming environment and maintaining the high standards expected in a professional medical setting.
Key responsibilities
Greeting patients with professionalism and warmth, ensuring they feel welcomed at our practice
Managing patient check-ins and check-outs using medical practice management software
Scheduling and confirming patient appointments, and managing the appointment diary efficiently
Collecting relevant patient information and updating medical records accurately and confidentially
Processing patient payments and managing invoicing procedures
Answering telephone enquiries and directing calls to appropriate staff members
Filing and organising medical records and administrative documents in compliance with privacy regulations
Assisting with general administrative tasks to support the medical and research team
Maintaining a clean and organised reception area
Ensuring compliance with medical privacy legislation and practice procedures
What we're looking for
Previous experience working as a medical receptionist or in a similar healthcare administration role would be advantageous
Strong organisational and time management skills with the ability to manage multiple tasks simultaneously
Excellent verbal and written communication skills with a professional manner




Ability to change and adapt to meet the requirements of any given day
Skilled in general computer applications, Microsoft Office, and experience in medical practice management software (Genie proficiency highly advantageous)
Customer service experience with a genuine commitment to providing a positive patient experience
Knowledge of medical terminology and understanding of healthcare confidentiality and privacy requirements
Attention to detail and accuracy when handling patient records and administrative documentation
A calm and courteous demeanour, with the ability to handle enquiries and situations with empathy
Relevant qualifications in medical administration, health administration or reception (preferred but not essential)
Desire to contribute to a small yet dynamic team, and to strive for continued development within the role
About us
Wallace Street Specialist Centre is a family owned and operated specialist medical practice.
The practice is a busy, multi-faceted patient focussed workplace, which includes respiratory and cardiac specialists, respiratory testing and world leading respiratory clinical research.
As a practice we strive to provide the best possible patient centred care in the community, and achieve this through our dedicated team of doctors, nurses, technicians, and administrative staff.
What we offer
A full-time permanent position with reliable employment in the healthcare sector
Competitive salary package commensurate with experience and qualifications
A supportive and collaborative team environment where your contributions are valued
Professional development opportunities to enhance your skills in medical administration
Work-life balance with regular full-time hours and some flexibility in scheduling
Applications close 6th October '26, with interviews to be held w/c 12th October '26 and the role commencing as soon as possible thereafter.

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