Job Description
Executive Assistant I (Director of Public Safety) - Promotional Only - *******O7)
Description
Salary: $60,502 - $90,766
Position Grade: 213G
Department: Public Safety
Job Type: Full-Time (Permanent)
Examination Number: EX****
Location: Downtown - St. Louis, MO
Promotional - Open to Permanent City Employees Only.
Incumbents in this position provide administrative, business and programmatic support for the Director of Public Safety's Office.
Essential Functions And Responsibilities
Attends and participates in a variety of governmental and other meetings regardingdepartment/divisionmatters and prepares clear and concise written notes.
Attends Aldermanic board meetings, E and A meetings, Public Safety Committee Meetings, and provides a written summary of the meetings to the Director of Public Safety, Deputy Director of Public Safety, Fiscal Manager, and Executive Assistant II.
Attends meetings designated by the Director of Public Safety, Deputy Director of Public Safety, Fiscal Manager, and Executive Assistant II.
Serves as a liaison to Commissioners and divisions within the Department of Public Safety.
Schedules and hosts meetings at the direction of the Director of Public Safety, Deputy Director of Public Safety, Fiscal Manager, and Executive Assistant II.
Develops and presents reports on departmental and divisional activities, issues, and initiatives.
Ensures the Director and Commissioners are fully prepared for meetings with relevant information and background materials.
Gathers information and coordinates logistics to ensure meetings are productive and run smoothly.
Receives, investigates, and helps resolve complaints and inquiries.
Assists with federal grant management as directed.
Assists with procurement of goods and services as directed.
Assists with payroll processing and onboarding of new employees as directed.
Assists with duties of the Administrative Assistant II in their absence as directed.
Uses knowledge of the City Charter, Civil Service Rules, Code of Conduct, and Administrative Rules and Regulations for the City of St. Louis.
Performs other duties assigned by Director of Public Safety, Deputy Director of Public Security, Fiscal Manager, and Executive Assistant II.
Knowledge, Skills, And Abilities
Data Utilization: Requires the ability to perform mid to upper-level data analysis including the ability to coordinate, strategize, systemize and correlate, using discretion in determining time, place and/or sequence of operations within an organizational framework.
Requires the ability to implement decisions based on such data,



and oversee the execution of these decisions.
Human Interaction: Requires the ability to persuade, convince, influence, train and monitor, in favor of a desired outcome.
Equipment, Machinery, Tools and Materials Use: Requires the ability to operate, maneuver and/or provide simple but continuous adjustment on equipment, machinery and tools such as computer terminal, telephone, calculator, photocopier, fax machine and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a variety of reference, descriptive and advisory data and information such as financial statements, budgets, contracts, bid specifications, press releases, city charter, ordinances, statutes, various policies, master plans, program reports, procedures, guidelines and non-routine correspondence.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; calculate percentage and decimals; develop and interpret descriptive and inferential statistical reports.
Functional Reasoning: Requires the ability to apply principles of logical or synthesis functions involving planning and directing of interrelated activities or multiple departments.
Ability to deal with several concrete and abstract variables in working out approaches to major problems.
Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the direction, control and planning of an entire program or multiple programs.
Environmental Factors: Work is normally performed in an office environment under generally safe and comfortable conditions where exposure to irate individuals poses a very limited risk of injury.
Physical Requirements: None.
Sensory Requirements: Requires the ability to recognize and identify individual characteristics of shapes to clearly distinguish objects and sounds to communicate with others.
Ability to sustain prolonged visual concentration.
Qualifications
A Bachelor's degree in Business or Public Administration, Social Sciences, or a related field; plus three years of qualified experience providing administrative and/or programmatic support to senior management or executive leadership.




OR an equivalent combination of education, training, and experience.
Qualifying experience must include at least one year using Oracle (requisitions, invoice payment, and/or payroll reports).
License
Must possess and maintain a valid driver's license while employed by the City of St. Louis.
Must possess a valid driver's license at the time of filing application and be able to present it upon request.
Please note type of license, number, class and expiration date on the Employment Application.
Only qualified applicants who provide proof of a valid driver's license will be considered for this position.
Scoring Components and Their Weights
Experience and Training: 100%
Subject To
Background Investigation: Pass/Fail
Medical Examination: Pass/Fail
Documentation of Academic Credentials must be Submitted Upon Request
When completing the Employment History and theEducational/TrainingHistory sections of the Employment Application, please be as thorough as possible when describing your education, training and experience relating to this position.
Applicants will only receive credit for their experience, training and education as shown on the application.
Resumes will not be accepted as a substitute to a fully completed application.
Incomplete applications will not be considered.
Veterans Preference Points
To be eligible for veteran's preference points, the applicant must submit a copy of their DD 214 Certificate of Release or Discharge from Active Duty with the Employment Application or upon request.
The Director of Personnel may, in their discretion, accept alternate documentation.
City Residence Preference Points
City residents who pass an examination for a position in the classified service and do not receive any other preference will receive a five (5) point preference on a scale of 100 points on the exam.
An additional one (1) point shall be added to the passing score of City residents who receive any other preference on a scale of 100 points.
City residents must have resided in the City for at least one (1) year at the time of filing their application to be eligible for the preference points.
Accommodations
If assistance with the job application is necessary based on a physical impairment, mental impairment, or otherwise, they should reach out to the Office on the Disabled with contact information.
This office will not disclose any information that an applicant or employee has a disability or has discussed possible accommodations without the applicant's or employee's prior consent.

📌 Executive Assistant I (Director Of Public Safety) - Promotional Only (Coffs Harbour)
🏢 City of St. Louis
📍 Coffs Harbour