Job Description
Newcomb Smiles Dental Clinic – Geelong VIC
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Newcomb Smiles Dental is a growing, modern dental practice in Geelong's eastern suburbs, part of the same ownership group as the well-established Dove Dental Waurn Ponds. We're building a close-knit, patient-focused team and looking for a Practice Manager who wants to help shape that culture as the clinic grows.
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About the Role
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We're seeking an experienced Practice Manager to run the day-to-day operations of Newcomb Smiles Dental, working closely with our Principal Dentist. As a smaller, growing practice, this is a genuinely hands-on management role. Alongside running the business side of the clinic, you'll be comfortable stepping onto the front desk or lending a hand chairside during busy periods, staff absences, or as the practice scales. As Newcomb grows, we expect this role to move further into full-time practice management - this is a chance to help build that growth, not just manage around it.
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Key Responsibilities
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Oversee daily clinic operations, patient scheduling, and workflow across clinical and front-of-house teams
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Manage staff rostering, leave requests, recruitment support, and day-to-day HR administration
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Ensure compliance with dental industry regulations, infection control standards, and workplace health & safety requirements
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Manage patient billing, health fund claims, and basic financial administration (Xero)
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Maintain and optimise use of CareStack practice management software
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Handle patient enquiries, complaints,



and service recovery with a calm, professional approach
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Step in on reception and basic chairside/dental assisting support during busy periods, staff absences, or as the practice scales
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Act as the key point of contact between clinical staff, admin staff, and practice ownership
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About You
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Previous experience as a Practice Manager or senior admin/operations role in a dental or allied health setting (essential)
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Strong understanding of dental practice workflows and patient scheduling systems
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Confident managing a small team, with excellent communication and conflict-resolution skills
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Organised, proactive, and genuinely happy to pitch in wherever needed in a small, growing team
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Reception or dental assisting experience is a strong plus, though not essential — full training provided for any hands-on clinical support tasks
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Sound understanding of workplace relations basics — Fair Work obligations, leave entitlements, rostering fairness
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Motivated by the opportunity to grow a role alongside a growing practice, rather than step into a fixed, fully-defined position
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What We Offer
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Competitive salary, negotiable based on experience
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The opportunity to help shape a growing practice from an early stage, with the role itself evolving as the clinic grows
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Supportive ownership genuinely invested in staff wellbeing and professional development
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A collaborative, low-drama team setting
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📌 Practice Manager (Victoria)
🏢 Newcomb Smiles Dental Clinic
📍 Victoria