Job Description
Global Vision Recruitment on Behalf of Technosoft Australia
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Date Posted: 28 July ****
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Position: Office Manager
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Salary: $76,600 to $85,000 per annum plus 12% superannuation
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Hours: 38 hours per week
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Mode: Full-time
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Location: Level 19, 180 Lonsdale Street, Melbourne VIC ****
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Experience required: Minimum 1 years experience in relevant roles
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Position Overview
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We are looking for a highly organized and proactive Office Manager who will ensure smooth office operations. The ideal candidate will manage administrative tasks, coordinate logistics, and maintain efficient office functions to facilitate project execution.
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The candidate in mind will be expected to perform the following duties that include but are not limited to:
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Manage day-to-day office operations, including scheduling, correspondence, and communications.
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Organize and maintain office filing systems (electronic and hard copy).
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Support construction and IT projects by managing project documentation and assisting with permit applications.
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Monitor office supplies and inventory, placing orders as required.
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Assist in budget management and financial operations, including accounts payable and receivable.
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Support HR functions, including coordinating recruitment activities, onboarding new employees, and maintaining personnel records.
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Develop and implement office policies and procedures to enhance productivity.
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Coordinate and assist in preparing bids, tenders, and quotations for client projects.
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Manage emails and the calendar of the Company Director.
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Oversee courier shipments, ensuring accurate tracking of all incoming and outgoing packages.
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Schedule meetings, allocate tasks to office staff, and monitor their performance.
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Maintain proper office layout and organization, ensuring a professional environment.
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Keep accurate records of office expenses and financial documentation.
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Act as the primary point of contact for office-related duties and communicate effectively with internal departments.
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Maintain field staff timesheets and input data into the payroll system.
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Audit and manage technical team gear and tools, arranging purchases based on team requisitions.
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Coordinate travel logistics, including flight bookings, accommodation, and other necessary travel arrangements for project teams.
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Qualifications
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Tertiary qualification in Business Management or relevant (Preferred but not mandatory).
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Skills and Experience
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Proven experience as an Office Manager or in a similar administrative role.
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Solid organizational and multitasking abilities.
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Excellent communication and interpersonal skills.
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Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and office management software.
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Experience in budget management and financial operations.
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Understanding of HR processes, recruitment, and onboarding.
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Ability to manage logistics and coordinate travel arrangements.
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Strong attention to detail and problem-solving skills.
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📌 Office Manager 3 (Victoria)
🏢 Global Vision Recruitment
📍 Victoria