Job Description
CIP Construction is seeking a motivated and detail-oriented Contract Administrator to join our growing team in Melbourne This is an exciting opportunity to play a key role in delivering high-quality commercial and industrial projects across a dynamic project portfolio.
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Reporting to the Project Manager and State Manager, you will contribute to the successful delivery of projects through effective contract administration, cost control, and stakeholder coordination.
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The Opportunity
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As a Contract Administrator, you will be responsible for managing contracts, supporting project delivery outcomes, and ensuring projects are completed on time, within budget, and to a high standard.
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You will work closely with internal teams, subcontractors, consultants, and clients to ensure seamless project execution across all phases.
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Key Responsibilities
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Prepare, issue, and review tender packages, including scopes of work and supporting documentation
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Assess subcontractor submissions, negotiate pricing, and manage subcontract agreements
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Administer head contracts and subcontract contracts, including variations, EOTs and claims
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Prepare and submit progress claims, variations, and cost reportsMonitor project budgets, cash flow, and financial performance to ensure margin targets are achieved
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Maintain accurate project registers (RFIs, variations, EOTs, progress claims, etc.)
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Attend project meetings and coordinate communication between stakeholders
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Support the Project Manager with reporting, forecasting, and final account preparation
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Ensure compliance with contract conditions and relevant legislation (e.g. Security of Payment)
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Assist with project close-out, including as-builts, warranties, and final documentation
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About You
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Degree or Diploma in Construction Management, Engineering, Building or Quantity Surveying (or currently studying)
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Minimum 2–3 years' experience in a Contract Administrator or similar role within commercial or industrial construction
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Strong understanding of contract management, construction processes, and delivery methodologies
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Experience with project management systems (e.g. Procore, COINs or similar)
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Excellent communication and stakeholder management skills
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Strong financial acumen and ability to manage cost control and reporting
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Highly organised, detail-oriented, and able to manage competing priorities
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Why Join CIP?
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Work on diverse, high-value commercial and industrial projects
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Supportive and cooperative team environment
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Clear career development pathways and opportunities for growth
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Be part of a business focused on quality delivery and long-term client relationships
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We are an equal opportunity employer and welcome applications from all backgrounds. Please note, this role is being managed internally, and we are not accepting agency submissions.

📌 Contract Administrator (New South Wales)
🏢 Cip Constructions
📍 New South Wales