Reports to: Senior Manager, Vascular Surgeon and Senior Sonographer

Location: Sydney Vascular (located in St Vincent’s Private Hospital, Darlinghurst)

We are seeking a Practice Receptionist / Manager to join our team at Sydney Vascular. The role requires a candidate who is professional, enthusiastic and well organised. Reporting to the Senior Practice Manager, Vascular Surgeon and Senior Sonographer, the Practice Receptionist / Manager will play a crucial leadership role in ensuring the smooth operation of our medical practice.

The role requires a candidate with

· Friendly, enthusiastic and professional demeanor

· Excellent verbal communication, phone etiquette and interpersonal skills

· Proficient in fast and accurate data entry with keen attention to detail

· Solid organisational and problem-solving abilities

· Exceptional written communication skills

· Ability to work effectively in both team settings and autonomously

· Neat and legible handwriting

· Proficiency in multitasking and prioritising tasks in a fast-paced environment

· Flexibility and adaptability to changing priorities and events

· Strong mathematical aptitude

· Comprehensive administration experience, particularly with Microsoft Office Suite

Nice to have:





· Knowledge of Genie practice software

· Previous experience in a medical practice or corporate environment

The role involves a variety of functions including, but not limited to:

· Managing incoming phone calls and email inquiries promptly and professionally

· Coordinating appointments and scheduling

· Accurate input and maintenance of patient records

· Recording and communicating appointment times and prerequisites accurately

· Processing billing for patient consultations, ultrasound appointments and surgeries

· Managing patient hospital bookings efficiently

· Liaising with patients, General Practitioners, Specialists and Hospital personnel

· Performing general administrative duties such as stock maintenance and purchasing consumables, ensuring a clean and organized working environment

· Maintaining accurate documentation for bookkeeping and auditing purposes

Interested candidates are invited to submit a cover letter and CV detailing how their qualifications and previous experience align with the requirements of this role.

Please submit your application to ••••@sydneyvascular.net.au.

📌 Practice Receptionist / Manager (Darlinghurst)
🏢 Sydney Vascular P/L
📍 Darlinghurst