Grants Co-ordinator

- new role within Legal, Risk and Compliance team in a for member for organisation with purpose

- responsible for the disciplined, transparent and consistent administration of our grants portfolio

About Us

Incolink is a joint enterprise of employer associations and industry unions in the Victorian, Tasmanian, South Australian and NSW commercial construction industry.

We are Australia's number one entitlement fund with a simple focus — to be the leading provider of worker entitlements, insurance and wellbeing services to the commercial construction industry. Our unique mix of financial, mental health and wellbeing services enables us to support worker and employer members, continually improve our service offering, and reinvest back into the industry.

The role

This role is responsible for:

- Co-ordinating the end-to-end administration of grant programs in accordance with approved frameworks, delegations, policies, grant agreements and Board or Committee decisions.

- Maintaining the grants calendar, application register, commitments register, payment schedule, reporting timetable, audit schedule and complete electronic grant files.

- Co-ordinating internal review by Legal, Finance, Risk, Compliance and relevant business areas and maintain a clear record of advice, approvals, conditions and decisions.

- Preparing grant agreements, variations, correspondence and payment documentation using approved templates and obtain required review and authorisation.

- Maintaining accurate records of commitments, payments, outstanding obligations, reporting dates, milestones, variations and grant closure.

- Review submissions against approved eligibility requirements, assessment criteria, strategic alignment, demonstrated member benefit, project need and completeness of supporting evidence.

- Coordinate due diligence appropriate to the nature and scale of each grant, including governance, financial, capability,



conflicts of interest, reputational and delivery considerations.

- Identify and record actual, potential or perceived conflicts of interest and ensure they are escalated and managed in accordance with approved requirements.

- Escalate suspected non-compliance, misrepresentation, misuse of funds, control failure, material delay or other concerns to the General Counsel.

- Act as the central administrative contact for applicants and grantees throughout the grant lifecycle.

- Maintain professional and constructive relationships with applicants, grantees, auditors, advisers, funding bodies and internal stakeholders.

- Create and maintain a complete evidence trail demonstrating how applications were considered, decisions were authorised, conditions were applied and funds were monitored.

About you

- Sound knowledge and experience in grant administration, assessment, contracting, monitoring, reporting, audit and acquittal practices.

- Ability, built on experience, to critically examine and critique financial and non-financial evidence.

- Solid understanding of probity, procedural fairness, conflicts of interest, accountability, transparency and defensible decision-making within the grant process.

- Strong written communication skills and the ability to convert detailed grant information into explicit executive and Board-level summaries.

- High level attention to detail, sound judgement, discretion and confidence handling sensitive or contested matters.

- Strong stakeholder co-ordination skills and the ability to manage multiple applications, milestones and deadlines.

- Highly developed analytical, organisational and records management capability.

- Advanced capability with Microsoft Office and document, register or workflow systems.

Benefits

Incolink offers a competitive salary, hybrid work, enhanced superannuation and leave benefits within a caring and member organisation with purpose.

Applications close Monday 12 October 2026.

📌 Grants Co-ordinator (Carlton)
🏢 Incolink
📍 Carlton