Wilton Lemke Stewart is seeking a Senior Sales Administrator to join our team in Newcastle NSW. This full-time position plays a critical role in supporting our sales operations and ensuring the seamless execution of client transactions. As Senior Sales Administrator, you will be responsible for managing complex administrative processes, coordinating between clients and internal teams, and maintaining the highest standards of organisation and efficiency. This role is essential to the success of our sales department and directly impacts client satisfaction and business growth.

What you'll do doing

- Managing the end-to-end sales administration process from listing through to settlement
- Preparing and processing listing documentation, agency agreements and sales advices
- Liaising with vendors, purchasers, solicitors, conveyancers and other agencies to keep transactions on track
- Tracking cooling-off periods, deposits, conditions and settlement dates, and following up anything outstanding
- Coordinating agent & property marketing campaign bookings, copy, photography, signage and portal listings
- Coordinating in-house promotion and brand activity
- Maintaining accurate records in the CRM and ensuring compliance obligations are met
- Delegating to and reviewing the work of the remote support role, and working alongside the Operations Manager on process improvement





What we’re looking for

- Solid experience in real estate administration, ideally across the listing-to-settlement process
- Strong organisational skills and genuine attention to detail
- Confident communication with clients and third parties, including when a deal is under pressure
- Comfort managing several transactions at different stages at once
- The ability to work independently and take ownership, while supporting the sales team

Useful but not essential

- Basic trust accounting experience
- Experience with real estate CRM and marketing platforms
- A NSW Certificate of Registration or Real Estate Licence

We're also open to speaking with experienced administrators from closely related industries; conveyancing, legal, property management, finance, insurance or settlements, those who have strong crossover skills and want to move into real estate.

What we offer

- A defined, senior role with real ownership of the process
- Genuine support: an experienced remote skilled and an onshore Operations Manager
- Stable, sociable hours; no weekend work
- A collaborative team environment in the Newcastle property industry
- A business environment where growth is encouraged, and progression is a genuine opportunity

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📌 Senior Sale Administrator (Newcastle City Council)
🏢 Wilton Lemke Stewart
📍 Newcastle City Council