Job Description
Office Manager / Administrator
Run the Office.
Own the Payroll.
Keep Everyone Organised!
Full-Time | Marcoola, Sunshine Coast | Construction | Great Team
Are you one of those people who just gets things done?
You know what needs to happen before anyone asks.
Payroll is sorted.
The office is organised.
The paperwork is under control.
The team knows where to go when they need something, and somehow, amongst all of that, you still manage to have a laugh!
If that sounds like you, we want to meet you.
Our client is a well‐established and respected construction business based on the Sunshine Coast, and they're looking for an experienced Office Manager / Administrator to become the heartbeat of their office.
This is a fantastic role for someone who loves running an office, managing payroll, looking after people and keeping a busy business moving.
What will you actually be doing?
A little bit of everything, and that's what makes this role great!
You'll take ownership of the day‐to‐day running of the office and be the go‐to person for a team of around 20 across the office and active construction sites.
Your role will include:
Running end‐to‐end payroll
Checking timesheets and labour costing before payroll
Managing employee onboarding, records and general HR administration
Accounts Payable and Accounts Receivable
Bookkeeping, reconciliations and month‐end support
Keeping the office organised and running smoothly
Managing subcontractor paperwork, licences, insurances and compliance
Assisting with contracts and project administration
Preparing proposals, contracts, specifications and project documentation
Coordinating client selections across projects
Managing office systems, supplies, IT and communications
Keeping documentation, filing and templates organised




Being the go‐to person for the wider team
Looking for smarter and more efficient ways of doing things
You'll also have exposure to QBCC requirements, business insurances and construction compliance, so previous experience within the construction industry is essential.
Who are we looking for?
We're not just looking for someone who can tick boxes.
We're looking for someone who can take ownership of the office and run with it.
Ideally, you'll have:
5+ years' experience in Office Management / Administration
Previous construction industry experience
Strong payroll and HR experience
Good AP, AR and bookkeeping knowledge
Xero experience
Experience withconstruction/projectmanagement software or similar
Confidence using Outlook, Excel and Word
Excellent attention to detail
The ability to juggle multiple priorities without losing your cool
A proactive, solutions‐focused attitude
Great people skills and confidence communicating at all levels
A genuine desire to improve systems and make things work better
What's in it for you?
This isn't a role where you'll be stuck doing the same repetitive admin every day.
You'll be joining a business where your role is genuinely important and where you'll have the opportunity to make the position your own.
You'll also enjoy:
A stable, full‐time position with an established Sunshine Coast business
On‐site parking
Competitive salary, negotiable depending on experience
Plenty of variety, no two days are the same
A down‐to‐earth team who genuinely look out for each other
The opportunity to bring recent ideas into the business
The trust and autonomy to take ownership and get things done
Sound like your kind of office?
If you're an experienced Office Manager who loves payroll, loves people, loves being organised and secretly enjoys being the person who keeps everyone else organised too, we'd love to hear from you.

📌 Office Manager / Administrator (Queensland)
🏢 Lightning HR
📍 Queensland