Are you an organized, proactive administrator with strong attention to detail and experience working within legislative or government frameworks?
We are seeking a dedicatedAdministration Coordinatorto provide high-quality administrative and clerical support to our busy Dispute Resolution team.
In this role, you will be pivotal in ensuring matters progress smoothly, assisting with high-volume workflow management, scheduling, stakeholder liaison, and adherence to key timelines.
Key Responsibilities
Case Management Support:Log, acknowledge, and allocate current dispute resolution matters into the internal management system.
Stakeholder Engagement:Act as a primary point of contact for external legal representatives, providing process guidance and ensuring compliance with relevant frameworks.
Scheduling & Calendars:Coordinate and manage complex calendars, scheduling case conferences for up to 12 officers, alongside managing medical examination bookings, travel, and accommodation.
Correspondence & Documentation:Draft formal correspondence, index incoming communications (emails, portals), and ensure systematic document tracking and filing.
Data Management:Maintain precise records across databases, team folders, and tracking sheets to monitor time-sensitive matters.
Administrative Assistance:Handle invoice payments,



event registration, agenda creation, and minute-taking for team meetings.
What We Are Looking For
Administrative Expertise:Proven experience providing high-level administrative support in a fast-paced team environment.
Time Management & Initiative:Ability to manage competing priorities, set accurate timelines, and work effectively with minimal supervision.
Framework Experience:Background working within statutory, legislative, or legal frameworks/government departments.
Communication Skills:Excellent written and verbal communication, with a high degree of empathy and professionalism when dealing with external legal representatives.
Technical Proficiency:Strong computer skills, including intermediate to advanced capability across MS Office applications (Word, Excel) and electronic record management systems.
Key Capabilities
Accountability & Courage:Ownership over tasks and the confidence to speak up or act when needed.
Adaptability & Curiosity:Openness to continuous improvement, learning new processes, and adapting to changing priorities.
Collaboration & Empathy:A strong team player who communicates respectfully and understands the needs of stakeholders.
REGVIC****
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📌 Administration Coordinator (Geelong)
🏢 Randstad
📍 Geelong