Job Description
Japanese-Speaking Administrator
Sydney CBD
Full-Time
Permanent Position
About the Role
A Japanese global company is seeking a Japanese-Speaking Administrator to join its Sydney CBD office.
This is a varied role that combines administrative support, expatriate support, and office coordination, You will work closely with local and Japanese stakeholders to ensure smooth day-to-day business operations.
This chance is ideal for someone who enjoys being the central point of contact within an office and can confidently balance multiple priorities in a professional corporate environment.
Key Responsibilities
Administration & Expatriate Support
Provide administrative support to Japanese expatriate employees and corporate staff
Assist with expense claims, travel arrangements, and internal application processes
Coordinate business trip bookings, accommodation, and meeting arrangements
Support entertainment expense administration and related documentation
Manage correspondence, courier services, and business-related documentation
Maintain digital and physical filing systems
Coordinate visitor reception, meeting room bookings, and hospitality arrangements
Liaise with internal departments to ensure compliance with company procedures and policies
Basic IT Support
Provide first-level IT support to office users, working closely with external IT service providers.
Assist with the setup, configuration, and maintenance of laptops, mobile devices, monitors, and other office equipment.




Support the resolution of basic hardware, software, and network connectivity issues, escalating matters when required.
Liaise with the Head Office IT team and external vendors to ensure timely technical support and system maintenance.
Office & Fleet Administration
Support the smooth operation of the Sydney office
Manage office supplies, equipment, and vendor relationships
Coordinate office maintenance and building management requests
Assist with company vehicle lease administration, renewals, and maintenance coordination
Maintain vehicle-related records and support policy compliance
About You
Previous experience in administration, office coordination, executive support, or a similar role
Native-level Japanese and English communication skills
Strong organisational and multitasking abilities
High level of accuracy and attention to detail
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Unlimited work rights such as Permanent Resident, Citizen, Parter Visa
At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.
We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability.
If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator ******/adjustmentsfor additional contact details.

📌 Japanese-Speaking Administrator (New South Wales)
🏢 HOBAN Recruitment
📍 New South Wales