Job Description
We are seeking an organised and proactive Office, Workshop & Fleet Administrator to join our Toowoomba team.
This wide-ranging role combines general administration, reception, workshop support, invoicing, purchasing, staff administration and fleet coordination.
You will work closely with management, workshop and field employees to keep day-to-day operations running efficiently.
Key responsibilities
Reception, phone, email and customer enquiries
General administration, data entry, filing and record keeping
Staff onboarding, inductions, licences, tickets and training records
Purchase orders, supplier invoices and workshop purchasing
Workshop and field job administration, costing and invoicing
Ordering and managing parts, consumables and stock
Timesheet and employee record administration
Fleet servicing, repairs, maintenance and compliance records




Liaising with customers, suppliers, employees and service providers
Providing general support to management, workshop and field teams
About you
Strong administration and organisational skills
Excellent attention to detail
Ability to manage multiple priorities
Experience with invoicing, purchase orders, fleet or workshop administration
Confidence using Microsoft Office and general business systems
Experience in an engineering, trade, construction, mining or similar environment would be advantageous
About us
HEQ Services Pty Ltd is a family-owned and operated company servicing the mining, coal seam gas and renewable energy sectors across Queensland and northern New South Wales.

📌 Office, Workshop Administrator (Toowoomba)
🏢 HEQ Services
📍 Toowoomba