Job Description
24th September, ****
Executive Assistant & Project Coordinator
Sydney | Full-time | Office-based, five days per week
Landmark Group is looking for an experienced Executive Assistant to work directly with our Head of Sales & Acquisitions across major business priorities.
We are looking for a self-managing operator who can bring structure to a fast-moving executive and coordinate work across multiple departments.
You will work closely with a director that has been involved in billions of dollars in residential transactions and large-scale property acquisitions.
About Landmark Group
Landmark Group is a Sydney-based builder-developer with a track record across 43 projects and more than 4,000 completed homes.
With an apartment pipeline exceeding $5 billion, Landmark operates across the full property lifecycle - from acquisition and development through to construction, marketing, sales, handover and aftercare.
This integrated model makes the role unusually varied and gives you a front-row view of how major projects come together.
What you'll own
Preparing agendas, briefing material, meeting minutes and decision summaries
Maintaining a central action and approval register
Coordinating work across sales, marketing, development, display suites and aftercare
Tracking project launches, display-suite openings and other key milestones
Managing weekly priorities, schedule and outstanding approvals




Drafting internal communications and follow-up emails
Escalating delays, risks and unresolved issues
What we're looking for
This role suits someone who is highly organised, clear communication skills and commercially aware.
You will have:
10+ years' experience as an Executive Assistant, Project Coordinator or Operations Coordinator
Experience supporting a senior executive in a fast-moving business
Excellent written communication and meeting-minute skills
Robust project coordination, follow-through and personal accountability
The ability to work with minimal direction and manage competing priorities
Confidence dealing with senior stakeholders and external consultants
Attention to detail and a high level of discretion
Nice to have
Property development, construction or real estate experience
Experience coordinating project launches or operational milestones
Exposure to sales, acquisitions or development processes
Experience working in a privately owned business
Why this role is different
Build the structure and operating rhythm around a senior executive
Become a trusted operator within a fast-growing business
Gain exposure to major commercial decisions
See the full builder-developer model from the inside
Apply
Please click the Apply button or email for any confidential enquiries.

📌 Executive Assistant & Project Coordinator (Sydney)
🏢 Landmark
📍 Sydney