Ruby Institute is seeking an experienced and organised Office Manager to oversee the Institute's day-to-day administrative operations and coordinate office systems, staff and resources.

Key responsibilities
Oversee the day-to-day administrative operations of the Institute and ensure office activities are carried out efficiently.
Develop, review and improve internal administrative procedures, office systems and workflow processes.
Coordinate administrative staff workloads, allocate tasks and monitor completion and performance standards.
Manage office records, correspondence, filing systems and administrative documentation.
Coordinate office facilities, equipment, supplies, maintenance services and external contractors.
Liaise with management, staff, trainers, students, suppliers and skilled service providers regarding operational and administrative matters.
Coordinate routine office expenditure, purchasing, invoices and administrative accounts records.
Support recruitment, onboarding, training,



leave administration and other administrative aspects of staff management.
Monitor administrative compliance with organisational policies, workplace health and safety requirements and relevant education-sector procedures.
Prepare operational and administrative reports and recommend improvements to office efficiency and service delivery.

About you
Relevant qualification in Business Administration, Management or a related field.
Previous experience in office management, administration management or a similar role.
Experience supervising administrative staff and coordinating office workflows.
Solid organisational, communication and time-management skills.
Experience managing office systems, records, suppliers and administrative processes.

About us

The Ruby Institute is a CRICOS Registered Training Organisation (RTO No. 45148), with its main campus in the Melbourne CBD.
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📌 Office Manager Melbourne (Australia)
🏢 Ruby Instutute
📍 Australia