Job Description
Business Administration Officer
Cleared Recruitment is supporting a leading global organisation within the aerospace and defence sector in the search for a Business Administration Officer to join their Sydney team.
This is a great opportunity for an organised and proactive administrator looking to work in a fast-paced corporate workplace supporting senior leadership and day-to-day office operations.
About the Role
You will provide business and administrative support across the Sydney office, working closely with the CEO, senior managers and internal teams to ensure smooth day-to-day operations.
This is an initial 3-month contract opportunity with strong potential to transition into a permanent position.
The role is based full-time onsite, 5 days per week, in Botany.
Key Responsibilities
Coordinating schedules, arranging meetings, distributing memos and reports, and ensuring that everyone is kept current of necessary company news and information
Managing CEO and Senior Managers diary, travel bookings and expense claims
Provide assistance to the Senior Managers as necessary including travel bookings
Ensuring all approved Company subscriptions are current
Ensuring all customer invoices are paid within trading terms
Coordinate special events and functions for the organisation
Perform reception duties.




Being the initial point of contact for visitors and play an important part in setting a positive first impression
Provide support to, and perform, the required activities of the of the various business units
Ensure time requirements are met for processing purchase requests on SAP
Assist with the compilation of reports as required by the Company
Provide support to meetings and hospitality activities as required
Attend meetings, taking notes/formal minutes as required and report back to the Senior Management Team
Skills & Experience
Previous experience in administration, office support, executive assistant, or business support roles
Strong organisational and time management skills
Excellent communication and stakeholder engagement abilities
Ability to manage multiple priorities in a busy environment
Experience with SAP or similar systems is highly regarded
Defence, government, engineering, or professional services experience is advantageous
Requirements
Due to the nature of the work and the requirement to undergo a Defence security clearance, applicants must be Australian Citizens.
We are committed to building diverse and inclusive workplaces and strongly encourage applications from veterans and candidates from all backgrounds.
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📌 Business Administration Officer (New South Wales)
🏢 Cleared ICT
📍 New South Wales