Job Description
n
Are you an organized, proactive administrator with solid attention to detail and experience working within legislative or government frameworks?
n
We are seeking a dedicated
Administration Coordinator
to provide high-quality administrative and clerical support to our busy Dispute Resolution team. In this role, you will be pivotal in ensuring matters progress smoothly, assisting with high-volume workflow management, scheduling, stakeholder liaison, and adherence to key timelines.
Key Responsibilities n
n
n
Case Management Support:
Log, acknowledge, and allocate new dispute resolution matters into the internal management system.
n
n
Stakeholder Engagement:
Act as a primary point of contact for external legal representatives, providing process guidance and ensuring compliance with relevant frameworks.
n
n
Scheduling & Calendars:
Coordinate and manage complex calendars, scheduling case conferences for up to 12 officers, alongside managing medical examination bookings, travel, and accommodation.
n
n
Correspondence & Documentation:
Draft formal correspondence, index incoming communications (emails, portals), and ensure systematic document tracking and filing.
n
n
Data Management:
Maintain precise records across databases, team folders, and tracking sheets to monitor time-sensitive matters.
n
n
Administrative Assistance:
Handle invoice payments,



event registration, agenda creation, and minute-taking for team meetings.
n
What We Are Looking For n
n
n
Administrative Expertise:
Proven experience providing high-level administrative support in a fast-paced team environment.
n
n
Time Management & Initiative:
Ability to manage competing priorities, set accurate timelines, and work effectively with minimal supervision.
n
n
Framework Experience:
Background working within statutory, legislative, or legal
frameworks/government
departments.
n
n
Communication Skills:
Excellent written and verbal communication, with a high degree of empathy and professionalism when dealing with external legal representatives.
n
n
Technical Proficiency:
Strong computer skills, including intermediate to advanced capability across MS Office applications (Word, Excel) and electronic record management systems.
n
Key Capabilities n
n
n
Accountability & Courage:
Ownership over tasks and the confidence to speak up or act when needed.
n
n
Adaptability & Curiosity:
Openness to continuous improvement, learning new processes, and adapting to changing priorities.
n
n
Collaboration & Empathy:
A strong team player who communicates respectfully and understands the needs of stakeholders.
n
n
REGVIC****
n
#J-*****-Ljbffr

📌 Administration Coordinator (Victoria)
🏢 Randstad
📍 Victoria