Job Description
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Creative Event Coordinator will be responsible for assisting in the overseeing event production, ensuring the successful delivery of high-quality and memorable events. This role requires leadership training, organizational skills, and a deep understanding of event production processes and logistics.
Event Coordination: n
Coordinator all aspects of event production within the team.
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Coordinator the selection, negotiation, and management of suppliers, vendors, and contractors to ensure the highest quality services within budget constraints.
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Coordinate and supervise event bump-in, bump-out and ongoing management, ensuring smooth execution and adherence to timelines.
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Provide expertise and guidance on technical specifications, ensuring seamless integration of production elements with event objectives.
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Assist in the coordination of company warehouses to ensure they operate efficiently and effectively.
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Identify and implement improvement opportunities as part of a continuous improvement cycle.
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Attend all event bump in / out if and when required to assist the team.
Budgeting and Resource Management: n
Develop and manage event budgets, tracking expenses, and ensuring cost-effectiveness without compromising quality.
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Negotiate contracts and pricing with suppliers and vendors, maximizing cost savings while maintaining service excellence.
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Efficiently allocate resources, including equipment, personnel, and materials, to meet event requirements and deliver exceptional results.
Risk Management and Compliance: n
Identify potential risks and develop contingency plans to mitigate them, ensuring smooth event operations and guest safety.
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Adhere to all relevant industry regulations, legal requirements, and health and safety standards throughout the event production process.
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Implement effective risk management strategies, including insurance coverage and emergency protocols, to handle unforeseen circumstances.
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Ensure that the production team has Rapid / Beacon / CM3 up to date with all risk documents.
Communication: n
Meet with the Event Producer weekly to ensure events are progressing in accordance with timelines and budgets.
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Work within a small team & small office workplace
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Ensure all trades, suppliers and staff are kept informed of information they need to know in a timely manner.
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All emails are responded with ******* hours, even if it's just an acknowledgment.
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Proactively contribute to all staff meetings and discussions.
Experience n
Minimum of 1-2 years of experience in event production.
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Demonstrated ability to manage the production of a broader portfolio of events.
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Knowledge of event production processes and industry best practices.
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Strong leadership and team management skills, with the ability to motivate and inspire a diverse team.
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Exceptional organisational skills, with a keen eye for detail and the ability to manage multiple projects simultaneously.
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Excellent communication and interpersonal skills, with the ability to build strong relationships with clients, stakeholders, and suppliers.
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Proficient in event management software, project management tools, and Microsoft Office Suite.
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Flexibility to work irregular hours, including evenings and weekends, as required by event schedules.
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Degree in Event Management, Project Management, or a related field (desirable).
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Must have an drivers license, access to car to get to and from Ultimo and event locations
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This is a full time role, not a remote role, working from the office on and onsite locations around Australia.
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This role commences asap, with Christmas logistics in full swing.
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📌 Creative Events Coordinator (New South Wales)
🏢 Created By Clint
📍 New South Wales