Job Description
Meals On Wheels Central Coast – Tuggerah NSW
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Finance Assistant - Meals on Wheels Central Coast
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Bring your accounts skills to a purpose you can believe in.
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Meals on Wheels Central Coast is a purpose-driven, profit-for-purpose organisation supporting older people, people with disability, and their carers to live independently, safely and with dignity. Delivering over 24,000 meals per month to more than 1,200 clients — supported by over 140 volunteers — we are far more than just a meal service.
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We are now seeking a Finance Assistant to join our team at our Tuggerah head office. This is a hands-on finance role covering accounts payable and payroll support, and a back-up for our accounts receivable function — the person who makes sure suppliers are paid correctly, staff are paid accurately and on time, and the numbers behind our services stand up to scrutiny.
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The opportunity
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Reporting to the Finance & Operations Manager, you will be responsible for the day-to-day accounts payable function, assist with weekly payroll processing, and support our Accounts Receivable Finance Assistant during busy periods. It is a role with real breadth — supplier invoices and payment runs one day, payroll support and reporting the next.
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MOWCC operates across CHSP, SAH, HCP and NDIS funding streams, so accuracy and clean record-keeping matter enormously — they underpin our reporting, our audits and our funding acquittals. This is a role where attention to detail is genuinely valued and where you can see the purpose behind the numbers.
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Day to day, you will:
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Accounts payable
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Process supplier invoices in Xero — coding, matching to purchase orders and obtaining approvals in line with delegations
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Prepare and process scheduled payment runs
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Reconcile supplier statements and resolve pricing, quantity and payment discrepancies
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Maintain supplier records, including banking details, with appropriate verification controls
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Respond to supplier enquiries professionally and promptly
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Payroll
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Assist with weekly payroll for the team, along with allowances, kilometre reimbursements and salary sacrifice arrangements
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Follow up timesheet discrepancies with managers
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Process pay day superannuation weekly (under the Payday Super rules that commenced 1 July ****), and prepare PAYG withholding and Single Touch Payroll (STP) reporting within statutory deadlines
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Prepare quarterly portable long service leave returns under the NSW Community Services scheme
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Prepare the annual STP finalisation and the annual workers compensation actual wages declaration




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Other duties
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Work alongside the Accounts Receivable Finance Assistant on a daily basis
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Assist with month-end reconciliations and accruals
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Assist with supporting documentation and reconciliations for year-end audit and funding acquittals
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The detail
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Part-time, ongoing position (30 hours a week)
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Hours: Monday–Friday, 9:00am–3:30pm (including a half-hour unpaid meal break)
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Based at our Tuggerah head office, with the option to work from other MOWCC outlets
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Key systems: Xero, Pinch Payments, Microsoft Office/Excel and MOWCC CRM (Zoho CRM).
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Salary packaging (sacrifice) of up to $15,900 per year in living expenses, reducing your taxable income (after 6 months), and meal benefits through CBB Salary Packaging
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Access to our Employee Assistance Program (EAP)
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Supported learning and professional development opportunities
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Minimum 2 years' experience in accounts payable, payroll, finance administration or bookkeeping
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Demonstrated experience supporting weekly payroll processing, including superannuation, PAYG withholding and Single Touch Payroll reporting
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Confidence handling payroll detail — allowances, kilometre reimbursements and salary sacrifice arrangements
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Experience using Xero for accounts payable and payroll processing
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High attention to detail, with the ability to identify, investigate and resolve discrepancies
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Solid communication skills and the confidence to follow up managers, suppliers and team queries
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Ability to work independently, prioritise competing tasks and meet non-negotiable deadlines such as pay runs
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Absolute discretion in handling confidential payroll and financial information
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Proficiency in Microsoft Excel and the Microsoft Office suite
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Willingness to obtain, or already hold, a current National Police Check (required prior to commencement)
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Current Driver's Licence
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Experience preparing portable long service leave returns (NSW Community Services scheme) and annual workers compensation wage declarations
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Accounts receivable or credit control experience — you can step in and support billing and collections on a daily or weekly basis
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Experience administering a direct debit platform such as Pinch Payments or similar
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Certificate IV in Accounting, Bookkeeping or Business Administration, or equivalent experience
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Experience in a not-for-profit, aged care, community services or medium-sized organisation
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Working knowledge of GST and Australian accounting standards
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Exposure to year-end audit preparation or funding acquittals
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Familiarity with aged care and disability funding streams such as CHSP, SAH, HCP or NDIS
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Experience navigating change in a service environment — you adapt readily and approach uncertainty constructively
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Familiarity with AI-assisted tools for administrative tasks (such as drafting correspondence, summarising notes or data entry support) and a willingness to explore how technology can improve the way we work
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Experience using data or reporting to identify trends and drive improvement
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A genuine team-support orientation — you find satisfaction in helping others succeed, not just completing your own tasks
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What we value
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At Meals on Wheels Central Coast, values are not a poster on the wall — they shape how we hire, how we work, and how we show up for the people we support. We are looking for someone whose personal values align with ours: someone who is adaptable, practical and genuinely motivated by helping others. Our organisation has grown and evolved significantly — our systems, processes and team structures have all changed over the past 12 months. We need someone who embraces that kind of environment and brings their whole self to work.
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We value people who:
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Bring accuracy and professionalism to every transaction
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Are willing to pitch in across the team during busy periods
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Communicate clearly and honestly with colleagues, suppliers and staff
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Approach problems with a solutions mindset
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Take ownership of their work and follow through
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Why Meals on Wheels Central Coast?
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We are the second largest Meals on Wheels service in New South Wales, with deep community roots, a committed team, and a strong executive leadership group. We are profit-for-purpose — every decision we make is guided by our values and in service of the people we support.
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You will join a team that works hard, genuinely cares, and takes pride in being more than just a meal. Salary packaging is available to maximise your take-home pay, and we are committed to the learning and development of our staff.
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Enquiries:
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Campbell McArthur, Finance & Operations Manager
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