Job Description
At Adelaide Gastrointestinal Specialists (AGIS), we're more than just a medical practice, we're a busy, growing and genuinely collaborative specialist team committed to delivering exceptional care to our patients.
n
Our practice brings together a large team of experienced
gastroenterologists,
a specialist dietitian and an upper GI surgeon, supported by a dedicated administrative team.
n
We believe that great patient care starts with a great team behind the scenes. That means we value people who take ownership, enjoy solving problems, support their colleagues and aren't afraid to bring new ideas to the table.
n
We work hard, we support each other, we have plenty of laughs and yes, there are usually shared lunches along the way and did we mention, a fully stocked pantry!
n
The Opportunity
n
We are looking for an experienced and enthusiastic Office Manager to join our team and take a key role in overseeing the day-to-day operations of our specialist practice.
n
This is a role for someone who enjoys being organised, proactive and hands‐on. You'll be the person who keeps things moving, supports the team, identifies opportunities to improve how we work and helps create an setting where our doctors, staff and patients feel well supported.
n
No two days are exactly the same and that's part of the fun!
n
Why Work With AGIS?
n
We want our people to enjoy coming to work. When you join AGIS, you can expect:
n
A genuinely supportive and positive workplace culture
n
A collaborative team where your ideas and contribution are valued
n
The opportunity to work alongside a team of highly experienced medical specialists
n
A role with variety, responsibility and opportunities to make a real impact
n
The opportunity to identify improvements and introduce better systems and processes
n
Training and support to help you succeed in the role
n
Work‐life balance and a professional, friendly working environment




n
Onsite parking
n
Well‐equipped kitchen facilities because good coffee and lunch matter!
n
A workplace that enjoys celebrating achievements, sharing a laugh and recognising the contribution of our team
n
What You'll Be Doing?
n
As Office Manager, you'll help keep the practice running smoothly and play an important role in supporting our specialists and administrative team.
n
Your responsibilities will include:
n
Overseeing the day-to-day administration of the practice
n
Supporting and coordinating the administrative and reception team
n
Working closely with specialists, management and external providers
n
Monitoring workflows and ensuring the administration team operates efficiently
n
Identifying opportunities to improve systems, processes and patient experiences
n
Supporting staff with training, procedures and day‐to‐day operational issues
n
Helping maintain a positive, professional and welcoming workplace
n
Coordinating administrative processes
n
Assisting with staff rostering, leave and workforce planning
n
Supporting recruitment and onboarding of new team members
n
Monitoring administrative performance
n
Liaising with IT, pathology, radiology, and other external providers
n
Assisting with patient billing, accounts and other practice administration
n
Supporting compliance with relevant medical practice requirements
n
Ensuring patient, financial and business information is handled with the highest level of confidentiality
n




Being a calm and practical problem-solver when unexpected issues arise
n
Working with management to implement new initiatives and improvements
n
Who Are We Looking For?
n
We're looking for someone who is more than just an administrator.
n
You'll be someone who naturally takes ownership, sees what needs to be done and gets things moving.
n
You'll ideally have:
n
Previous experience in medical practice management or office management
n
Experience leading or coordinating a team
n
Strong organisational and multitasking skills
n
Excellent communication and interpersonal skills
n
A skilled, approachable and positive manner
n
The ability to remain calm and solutions‐focused in a busy environment
n
Strong attention to detail
n
Excellent computer and administrative skills
n
Experience with Genie practice management software (highly desirable)
n
An understanding of medical practice workflows and confidentiality
n
The confidence to communicate with specialists, staff, patients and external providers
n
A continuous improvement mindset if you see a better way of doing something, we want to hear about it!
n
Most importantly...
n
We're looking for someone who genuinely enjoys working with people.
n
Someone who can lead with empathy, communicate openly, support their team and contribute to the positive culture that makes AGIS a great place to work.
n
Why AGIS?
n
At AGIS, your role won't simply be about keeping the office running.
n
You'll have the opportunity to shape how we work.
n
If you're an organised, energetic and people-focused Office Manager who enjoys a rapid‐paced environment and wants to be part of a team that is constantly evolving, we'd love to hear from you.
n
The Details
n
Employment: Full‐time, permanent
n
Hours: Monday-Friday, 8:00am - 4:00pm
n
Probation: 6‐month probationary period

📌 Office Manager (South Australia)
🏢 Adelaide Gastrointestinal Specialists
📍 South Australia