LJ Hooker Property Collective – Beenleigh QLD
LJ Hooker Property Collective | Beenleigh
LJ Hooker Property Collective is looking for a highly organised and proactiveSales Team Executive / Personal Assistantto join the Ben & Eileen Team.
This is more than a traditional administration role.
We're looking for someone who can take ownership of the administrative and operational side of a busy sales team, anticipate what needs to happen next and make sure listings, clients and opportunities continue moving.
The role creates capacity for Ben and Eileen to focus on meeting clients, appraising, negotiating, listing and building relationships, while you keep the team organised, responsive and on track.
Sales Team Executive / Personal Assistant
LJ Hooker Property Collective | Beenleigh
LJ Hooker Property Collective is looking for a highly organised and proactiveSales Team Executive / Personal Assistantto join the Ben & Eileen Team.
This is more than a traditional administration role.
We're looking for someone who can take ownership of the administrative and operational side of a busy sales team, anticipate what needs to happen next and make sure listings, clients and opportunities continue moving.
The role creates capacity for Ben and Eileen to focus on meeting clients, appraising, negotiating, listing and building relationships, while you keep the team organised, responsive and on track.
What You'll Be Doing
Listing Administration
Prepare and coordinate Form 6 documentation
Coordinate photography, floorplans, marketing and property preparation
Liaise with vendors and trades
Coordinate advertising and property launches
Maintain accurate property information across Vault, Trello and relevant systems
Track outstanding requirements and ensure deadlines are met
Offers & Contracts
Capture offer and buyer information accurately
Coordinate accepted-offer handover to the Contracts Team
Ensure all required information is provided for contract preparation
Update CRM and internal systems




Follow up missing information and elevate matters requiring agent input
Client Communication
Assist with regular vendor and buyer communication
Monitor team communication channels and outstanding actions
Ensure client requests are acknowledged and followed up
Assist with pre- and post-appointment communication
Coordinate settlement and post-settlement follow-up
Help ensure clients receive proactive communication rather than needing to chase the team
CRM, Appraisals & Pipeline
Prepare appraisal requests received by the team
Maintain accurate and complete CRM records
Keep opportunity stages, notes, sources and next actions up to date
Identify overdue follow-ups, upcoming settlements and opportunities requiring attention
Help maintain the CRM as a reliable source of information for the team
Prospecting & Database Engagement
Follow up past clients, buyers and appraisal opportunities
Assist with buyer-to-seller and database engagement
Reconnect with dormant opportunities
Support campaign-specific prospecting
Identify genuine property opportunities for the team
Agent Marketing
Assist with agent marketing and brand-awareness plans
Coordinate campaigns with our internal marketing team and external suppliers
Maintain marketing calendars and campaign timelines
Monitor campaign activity and approved expenditure
Client Reviews
Coordinate buyer and seller review requests
Follow up outstanding reviews
Maintain accurate records of review activity
Identify positive client stories suitable for testimonials and marketing
Diary & Team Coordination
Coordinate appointments, meetings and appraisal and listing preparation




Keep track of actions and follow-upsHelp prioritise team commitments
Anticipate upcoming requirements and keep the team organised
Systems & Continuous Improvement
Help document and improve team processes, checklists and workflows
Identify opportunities to simplify and automate administration
Build processes that are easy for others to follow and less reliant on individual memory
What We're Looking For
You'll be someone who is organised, accountable and comfortable taking ownership rather than waiting to be told what to do next.
You'll also bring:
Strong attention to detail and time-management skills
Excellent written and verbal communication
Confidence dealing with clients and suppliers
Ability to manage competing priorities and deadlines
Strong computer and CRM skills
A proactive and solutions-focused approach
Ability to learn systems and processes quickly
Previous real estate or sales administration experience would be highly regarded
Why Join Property Collective?
Work directly with an experienced and established sales team
Varied role across listings, clients, marketing and sales operations
Established LJ Hooker office with a robust local presence
Supportive and collaborative team environment
Modern Beenleigh office
Ongoing training and professional development
Competitive salary based on experience
Long-term opportunity within a growing business
We're looking for someone who enjoys being the person behind the scenes who keeps everything moving — someone who takes ownership, thinks ahead and gets satisfaction from helping a busy sales team perform at its best.
If that sounds like you,we'd love to have a confidential conversation.
Apply through SEEK or submit your application ******.
LJ Hooker Property Collective | Beenleigh
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📌 Sales Team Executive / Personal Assistant (Victoria)
🏢 LJ Hooker Property Collective
📍 Victoria