Job Description
Arbon Equipment is seeking a detail-oriented and organised Administration Assistant to join our team on a full-time basis at our Laverton North, Victoria location.
n This is a varied and hands-on role suited to someone who enjoys keeping things organised, communicating with customers and suppliers, supporting internal teams and making sure the day-to-day administration of the business runs smoothly.
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You will be a key point of contact for incoming calls and emails, while also supporting our coordination, sales, accounts, compliance and management teams.
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About the role
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Arbon Equipment is seeking a detail-oriented and organised Administration Assistant to join our team on a full-time basis at our Laverton North, Victoria location.
n This is a varied and hands-on role suited to someone who enjoys keeping things organised, communicating with customers and suppliers, supporting internal teams and making sure the day-to-day administration of the business runs smoothly.
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You will be a key point of contact for incoming calls and emails, while also supporting our coordination, sales, accounts, compliance and management teams.
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Key Responsibilities
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Reception & General Administration
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Providing professional phone and administrative support, including managing enquiries, taking breakdown requests, directing sales leads, and ensuring all queries are handled efficiently.
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Generic Email Inbox Management
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Managing the company inbox and ensuring emails, purchase orders, breakdown requests, payment notifications and invoices are promptly distributed,



actioned and followed up, including completing credit applications.
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Compliance Administration
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Managing customer compliance requirements and online portals, including maintaining documentation, insurance, inductions and compliance records, while ensuring all customer and company requirements are completed and up to date.
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Accounts Payable Support
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Managing accounts payable by reconciling vendor statements, processing and submitting invoices, issuing remittances, responding to payment enquiries, and providing general accounts payable support including monthly petty cash reconciliation.
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Marketing Support
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Support marketing activities by managing social media content, assisting with email campaigns, making introductory calls to potential customers, and completing general marketing tasks.
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What we're looking for
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We are looking for someone who is:
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Highly organised and able to manage multiple tasks and priorities.
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Professional, friendly and confident when dealing with customers, suppliers and staff.
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An excellent communicator, both verbally and in writing.
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Detail-oriented,



particularly when dealing with compliance and financial administration.
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Proactive and able to follow tasks through to completion.
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Comfortable working independently while also being a strong team player.
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Confident using Microsoft Office, particularly Excel and Outlook.
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Comfortable learning and working with systems such as JDE and customer online portals.
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Reliable, adaptable and willing to assist wherever required.
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Experienced in administration, accounts, compliance or office coordination would be highly regarded but is not a requirement.
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What we offer
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This is a varied role where no two days are exactly the same. You will have the opportunity to become an integral part of the business and work across a number of different areas, including administration, customer service, compliance, accounts, operations and marketing.
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If you are someone who enjoys being organised, solving problems, helping people and keeping things moving behind the scenes, we would love to hear from you.
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About us
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Arbon Equipment is a respected organisation committed to delivering quality products and services to our customers. We pride ourselves on maintaining a professional, effective and welcoming workplace where our team members can thrive. With a focus on operational excellence and customer satisfaction, we foster a collaborative culture that values hard work, integrity and continuous improvement. We are dedicated to supporting our employees' career development and creating a positive work environment for all.

📌 Administration Assistant (Victoria)
🏢 Arbon Equipment
📍 Victoria