This role provides administrative and coordination
support to the Vendors and wider
Wavelink
team
across the security, networking and intelligent networks pillars (excluding Fortinet). You will assist with vendor activity, maintain
accurate
information, coordinate follow-up actions, and learn how vendor programs and channel operations support growth in the Australia & New Zealand
market.
Job Responsibilities
Vendor Administration and Coordination
Coordinate day-to-day administrative support for vendor activities, including. meetings and action items.
Assist in the development of vendor plans
Maintain vendor contact lists, activity trackers, pipeline notes and basic reporting information via Hubspot
Assist with scheduling meetings, preparing agendas, taking notes and following up assigned actions
Support the preparation of vendor updates, internal summaries and sales activity reports
Help gather information for pricing requests, deal registrations, rebates and vendor program requirements
Coordinate updates between vendors and internal teams
Lead vendor programs, processes and requirements
Track program requirements, funding information, rebate details and key dates
Prepare briefs for the Marketing team to ensure alignment on Vendor events and campaigns
Escalate questions, risks or incomplete information to the Head of Sales for guidance
Partner and Sales Team Support
Support the Sales Team by updating partner lists, activity trackers and basic pipeline information in Hubspot
Assist with coordinating partner communications, meeting notes and follow-up actions
Help collect information needed for sales forecasts, deal registrations and reporting




Provide responsive administrative support to help sales and vendor activity run smoothly
Communication and Team Support
Communicate clearly and professionally with internal teams and vendor contacts.
Follow up actions, requests and information under the guidance of the Vendor Manager.
Build a working understanding of Wavelink's vendors, products, partners and internal processes.
Skills & Experience
Previous experience in vendor administration, sales support, vendor marketing coordination or a similar support role is required.
Prior experience working in technology distribution or partner landscape is required
Strong attention to detail and willingness to learn
Organisational skills and ability to manage tasks, deadlines and follow-up actions
Clear written and verbal communication skills
Comfortable using Microsoft Office, especially Outlook, Excel, Word, PowerPoint and ideally HubSpot
Positive, proactive attitude and ability to work collaboratively as part of a team
Wavelink has more than 26 years' experience in supporting the ANZ channel and delivering leading technologies to market, having been founded in ****.
For more information please visit
You will be working with a up-to-date, technologically innovate, forward-thinking company.
Exciting opportunity to develop your skillset and grow the business
Inclusive and collaborative workplace
Flexible working arrangements
Modern offices located in Hawthorn (Melbourne) & Paddington (Sydney) with the option to work from home part of the time
The team environment is friendly, with many social events throughout the year
Valued rewards and recognition programs to recognize you for achievements
#J-*****-Ljbffr

📌 Vendor Coordinator (Melbourne)
🏢 Wavelink
📍 Melbourne