Job Description
Japanese-Speaking Administrator
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Sydney CBD
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Full-Time
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Permanent Position
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About the Role
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A Japanese global company is seeking a Japanese-Speaking Administrator to join its Sydney CBD office. This is a varied role that combines administrative support, expatriate support, and office coordination, You will work closely with local and Japanese stakeholders to ensure smooth day-to-day business operations. This opportunity is ideal for someone who enjoys being the central point of contact within an office and can confidently balance multiple priorities in a skilled corporate environment.
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Key Responsibilities
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Administration & Expatriate Support
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Provide administrative support to Japanese expatriate employees and corporate staff
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Assist with expense claims, travel arrangements, and internal application processes
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Coordinate business trip bookings, accommodation, and meeting arrangements
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Support entertainment expense administration and related documentation
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Manage correspondence, courier services, and business-related documentation
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Maintain digital and physical filing systems
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Coordinate visitor reception, meeting room bookings, and hospitality arrangements
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Liaise with internal departments to ensure compliance with company procedures and policies
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Basic IT Support
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Provide first-level IT support to office users, working closely with external IT service providers.
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Assist with the setup, configuration, and maintenance of laptops, mobile devices, monitors, and other office equipment.
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Support the resolution of basic hardware, software, and network connectivity issues, escalating matters when required.
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Liaise with the Head Office IT team and external vendors to ensure timely technical support and system maintenance.
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Office & Fleet Administration
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Support the smooth operation of the Sydney office
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Manage office supplies, equipment, and vendor relationships
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Coordinate office maintenance and building management requests
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Assist with company vehicle lease administration, renewals, and maintenance coordination
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Maintain vehicle-related records and support policy compliance
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About You
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Previous experience in administration, office coordination, executive support, or a similar role
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Native-level Japanese and English communication skills
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Strong organisational and multitasking abilities
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High level of accuracy and attention to detail
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Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
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Unlimited work rights such as Permanent Resident, Citizen, Parter Visa
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At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.
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We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at
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visit

for additional contact details.

📌 Japanese-Speaking Administrator (New South Wales)
🏢 HOBAN Recruitment
📍 New South Wales