Job Description
The Executive Assistant & Office Manager, APAC is aseniorstrategicsupportrole providing trusted partnership toAsia Pacific leaders, combiningexecutiveassistancewithregional office management oversight acrossSydney.
This role sits at the heart of the organization and interacts with employees at all levels, as well as external stakeholders.
The successful candidate is highly organized, adaptable,service-oriented, and thrives in a rapid-paced, dynamic environment.
They bring a strong "can-do" mindset, excellent judgment, and a proventrack recordsupporting senior leadership while managing office operations effectively.
Key Responsibilities Executive & Administrative Support
Manage complex calendarsfor Executives, includingmeetings across time zones
Proactively manage email, correspondence, call screening, and follow-ups on behalf ofleaders
Provideend-to-endadministrative support, including records management and confidential documentation
Prepare meeting agendas, attend meetings, capture minutes, and track action items to completion
Serve as a key point of contact between Executives, internal teams, clients, and external partners
Coordinate domestic and international travel and manage expenses
Anticipate executive needs, manage competing priorities, and support effective time management
Office Management & Operations
Oversee daily office operations, space management, access cards,



and office supplies
Partner with facilities on maintenance, repairs, and workplace improvements
Manage vendor relationships, contracts, and service quality
Implement and support health, safety, and workplace compliance initiatives
Act as a liaison to ensureclear,timelycommunicationacross stakeholders and departments
Partner with teams to support business initiatives andcross-functionalcollaboration
Support planning and execution of company events, town halls, and special projects
Build strong, trusted relationships with internal and external partners
Qualifications & Experience
Required
Bachelor's degree in Business Administration, a related field, or equivalent practical experience
Minimum5+ yearsof experience as an Executive Assistant supportingC-levelExecutives and/or VPs
Minimum3+ yearsof experience in an Office Manager or Office Administrator role
Experience working with diverse, multicultural stakeholders across multiple time zones
Proven ability to handle highly confidential information with discretion
Excellent written and verbal communication skills (formal and informal)
Strong organizational skills with the ability to multitask and prioritize effectively
HighproficiencywithMicrosoft tools, including Outlook calendaring
Energetic,adaptable,solutionsoriented, and quick to learn
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📌 Executive Assistant & Office Manager, Apac (New South Wales)
🏢 Vantage Data Centers
📍 New South Wales