About the role

Working closely with the Director, you will play a key role in the day-to-day operation of the business. This is a diverse and rewarding role that combines office administration, project support, document control, client communication and personal assistant responsibilities.

Key responsibilities
Assisting with email management, correspondence, follow-ups and diary coordination
Scheduling meetings and coordinating staff and client availability
Answering calls and responding to routine enquiries
Providing administrative and personal assistant support to the Director
Preparing, formatting, issuing and filing reports, proposals, letters and business documents
Setting up and maintaining project folders, records and correspondence
Assisting with tender, proposal and quotation submissions
Supporting client communications and follow-up activities
Maintaining document control, business records and administrative registers
Assisting with invoice processing, accounts administration and purchasing activities

About you
Minimum of 3 years experience in administration, office support, reception, project administration or accounts administration
Excellent organisational skills and attention to detail




Strong written and verbal communication skills
Confidence communicating with clients, suppliers and professional stakeholders
Experience using Microsoft Outlook, Word, Excel and electronic filing systems
The ability to work independently while supporting a collaborative team environment
A professional and proactive approach to problem solving
The ability to manage confidential information appropriately
A willingness to learn and contribute to business improvement initiatives

About us

Hade Consulting is a growing civil and structural engineering consultancy based in Traralgon. We provide practical engineering services to clients across the water, infrastructure, government and building sectors.

Perks
A varied and rewarding role with genuine involvement across the business
The chance to work closely with the Director and contribute to the growth of the company
A supportive and practical team setting
Flexible working arrangements
A modern and professional office environment in central Traralgon
Long-term career opportunities within a growing consultancy
Exposure to a broad range of projects and business activities

📌 Office Administrator Traralgon
🏢 Hade Consulting
📍 Traralgon